Listing Coordinator (Real Estate)

This is a remote position.We are seeking a highly organized, detail-oriented, and proactive Listing Assistant to support our fast-paced and growing real estate team. This role is perfect for someone who thrives under pressure, loves a dynamic work environment, and takes ownership of their role and responsibilities.The Listing Assistant will play a critical part in supporting the team’s listing processes from start to finish, managing backend organization, data entry, and client-facing communication with professionalism and confidence.Key Traits for Success:Thrives under pressure and enjoys a fast-paced environmentExceptional task management and organizational skillsComfortable asking clarifying questions to multiple team membersSelf-confident with a proactive mindsetTakes ownership of responsibilities and drives executionDirect communicator who can handle strong personalitiesOpen to feedback and focused on growthDetail-oriented and thrives in structured environments with checklists, systems, and spreadsheets at the coreWell-spoken, professional, and client-service mindedStrong problem-solver who anticipates needs without being askedSystems & Tools You’ll Use:Google Suite (Docs, Sheets, Forms, etc.)Dotloop (Transaction Management)Follow foUp Boss (CRM)Todoist (Task Management)SWIFT (Listing Management Platform)PadSplit Marketplace (Listing Platform)Responsibilities Include (but are not limited to):Listings Support:Create Google Drive folders for all listings and pull required documentsPrep listing agreements and documents in DotloopData entry and preparation of listings in SWIFTGrow into responsibility of pushing listings liveFinalize listing setup post-launchTrack and monitor paperwork and signaturesMaintain monthly financial reports for PadSplit propertiesKeep all team and seller inventory spreadsheets updatedCollect showing feedback and communicate with team and sellersNotify occupied properties of showings (Padsplit properties)Organize incoming offers on listingsMaintain PadSplit Marketplace listingsExecute listing checklists for all active propertiesReverse prospecting tasks as neededManage Follow Up Boss Deal Board for seller transactionsAdditional Support:Prepare buyer documents for team agents (buyer brokerage agreements, offers, etc.)Manage and assign incoming Padsplit Marketplace leadsSupport general team operational needs RequirementsIdeal Candidate Has:Real estate experience in the state of GeorgiaStrong working knowledge of Google Suite toolsExperience using CRM systems like Follow Up BossAbility to learn new platforms quicklyHighly organized with utmost attention to detailStrong communication skills, both written and verbalAbility to prioritize and multi-task in a fast-paced environmentA solutions-oriented mindset Benefits Originally posted on Himalayas