Executive Assistant

About Zabota:Zabota is a top-ranked global recruitment firm, recognized as a Top HR Staffing Company by Clutch in 2025. We specialize in helping high-growth U.S. brands build elite, remote-first teams. Our mission is clear: Connect world-class talent from LATAM, Europe, and beyond with the most ambitious companies in the world.About Our Client We specialize in crafting innovative email marketing strategies that drive e-commerce growth. Our team leverages data-driven insights and creative storytelling to enhance your email marketing ecosystem, focusing on expanding subscriber lists, boosting engagement, and converting leads into loyal customers. About the RoleRole: Executive Assistant (Marketing Agency) Reports to: FounderGoal of the Role: Protect founder time, enforce priorities, and ensure nothing important is dropped.ResponsibilitiesManage and organize the founders inbox daily, ensuring clear prioritiesFlag urgent, high-impact emails and tasks proactivelyDraft email responses and handle follow-ups as neededTrack deadlines and convert action-required emails into tasksReview short-form content for basic QA before publishingSchedule and post content across Instagram, YouTube Shorts, and LinkedInTrack invoices and follow up on outstanding paymentsEscalate overdue payments when necessaryBook and manage travel arrangements end-to-endMaintain a priority and reminder system to protect founder timePerformance MetricsInbox stays clear and prioritized dailyNo urgent or high-priority emails are missedAll action emails are turned into tasksContent is always reviewed before postingNo posting mistakes or broken linksAll invoices are tracked and followed upOverdue invoices are escalated within 7 daysTravel is booked correctly on the first tryNo deadlines are missed due to lack of remindersQualificationsMust HaveExtremely organizedStrong written EnglishComfortable chasing people (politely but firmly)Tech-savvy (Google Workspace, Slack, Notion/ClickUp)High attention to detailProactive, not reactiveNice to HaveSocial media familiarityAgency or startup experienceTime zone overlap with CSTOffer DetailsWorking hours: Aligned with founder schedule (CST full time)Contract type: Remote, full-time B2B ContractSalary: 2000$-2500$Hiring Steps:Initial Zabota ScreeningClient InterviewPractical Task or Second Stage InterviewOfferOriginally posted on Himalayas