Senior Executive Assistant (JOB ID: BROMIC1)

🌟 We’re Hiring: Sr. Executive Assistant IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH📋 Job InformationJob Title: Sr Executive AssistantJob ID: BROMIC1Industry: Fitness/Martial ArtsLocation: LATAM / South AfricaJob Status: Full TimeWork Schedule: Monday to Friday 9am - 6pm ESTCompensation: $7 - $10 per hourTarget Start Date: ASAPAbout the Client:The client is a multi business owner based in South Florida who operates two martial arts schools, is currently opening a third location, and also hosts a large annual taekwondo tournament. In addition to managing growing martial arts operations, the client also oversees a small real estate investment business. The environment is fast paced, highly dynamic, and relationship driven, requiring strong organization, adaptability, and proactive support. The client values professionalism, communication, structure, and a strong sense of urgency, while also maintaining a warm and collaborative work culture.About the Role:The client is seeking a highly organized and proactive Executive Assistant to provide both personal and business support across multiple ventures. This person will serve as a key right hand partner, helping manage schedules, communications, projects, administrative operations, and day to day priorities. The ideal candidate is tech savvy, resourceful, detail oriented, and confident making judgment calls in fast moving situations. This role requires someone who can balance structure with flexibility, communicate professionally on behalf of the client, and independently manage responsibilities with minimal follow up.Key Responsibilities:Executive & Administrative SupportManage calendars, appointments, and scheduling across multiple businesses and personal commitmentsConduct daily email sweeps and organize inboxes by priority and urgencyCoordinate travel arrangements, accommodations, and itineraries based on client preferencesAssist with personal administrative tasks such as appointment scheduling, reminders, and online purchasesMaintain organized records, notes, documents, and task tracking systemsBusiness Operations SupportAssist with administrative support for martial arts school operations and special eventsHelp coordinate projects, follow ups, and operational priorities across multiple business venturesSupport CRM management and maintain accurate records within internal systemsOrganize meeting notes, action items, and internal communicationsAssist with annual event preparation and operational coordination for tournaments and programsCommunication & CoordinationCommunicate professionally on behalf of the client via email and messaging platformsDraft, edit, and proofread communications using proper grammar and professional toneCoordinate with staff members, vendors, service providers, and external contacts as neededFollow up on urgent matters with a strong sense of ownership and accountabilityEscalate important issues quickly and appropriately when necessaryCreative & Project AssistanceCreate simple Canva graphics, presentations, and internal communication materialsUtilize AI tools such as ChatGPT to assist with drafting content and improving workflowsSupport SOP documentation and organization within Notion and other platformsAssist with research projects, meeting preparation, and team engagement initiativesHelp organize ideas, projects, and priorities into structured workflows and actionable plansQualifications & Skills Must Have:2+ years of Executive Assistant, Operations Assistant, or high level administrative support experience5+ years of overall professional experienceExperience supporting business owners, executives, or entrepreneurs in fast paced environmentsExcellent written and verbal English communication skills with professional grammar and toneStrong organizational and prioritization abilitiesExperience managing calendars, inboxes, scheduling, and administrative workflowsTech savvy with experience using tools such as Google Workspace, Canva, ChatGPT, and project management platformsComfortable handling both business and personal assistant responsibilitiesStrong independent problem-solving skills with the ability to research, propose solutions, and make thoughtful recommendations before escalating issuesAbility to work independently, adapt quickly, and manage shifting priorities in a fast-paced environmentPreferred:Familiarity with Notion, CRM systems, and SOP documentationExperience supporting multi location businesses or operations based environmentsExperience with event coordination or project management supportBackground supporting founders, CEOs, or small business ownersExperience working in fast paced service based industries 🚀 Submit your application today and take the first step toward your next gr