Projects & Content Operations Assistant (Job ID: GABDEE1)

🚨 IMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIREDhttps://www.loom.com/share/345f776084e642ba99c24aabe40a67a0C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT.PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISHProjects & Content Operations Assistant🆔 Job ID: GABDEE1 🏢 Industry: Digital Media, Content Creation, and Online Education 🌎 Location: LATAM / PH / South Africa 🕒 Job Status: Part Time Contractor (15 to 20 hours a week) ⏰ Work Schedule: Flexible Monday through Friday distributed across mornings and afternoons (EST) 💰 Salary:PH - Up to $8LATAM - $8 - $10South Africa - Up to $15 🚀 Target Start Date: ASAPRole OverviewAbout the Client:The client is a well-established digital content creator and entrepreneur with over six years of experience building a personal brand and digital product ecosystem. Their business focuses on travel, digital nomad resources, and educational content, supported by a growing portfolio that includes newsletters, e-books, courses, a SaaS startup, and brand collaborations. The team operates in a fast-paced, highly asynchronous environment, leveraging tools like Notion, Canva, and Google Workspace to manage operations, content, and strategic growth initiatives.About the Role:The client is seeking a highly proactive and experienced Virtual Assistant who can operate as a true generalist across content, operations, and project coordination. This role is ideal for someone who thrives in a self-managed environment, takes full ownership of tasks, and can independently drive projects forward with minimal oversight.You will support day-to-day operations, content execution, and brand growth initiatives while collaborating with a small, agile team. The role requires strong judgment, initiative, and the ability to balance multiple priorities in a dynamic, creator-led business.Key ResponsibilitiesProject CoordinationSupport coordination across team members and ongoing initiativesTrack deliverables and follow up to ensure deadlines are metProvide regular updates on project status and flag potential delaysCreate metric reports and other similar reports using AI toolsDevelop quarterly goals/KPIs review and project manage any action items related to said reviewAdministrative & Operations SupportAssist with onboarding new team members, including contracts and documentationCreate and maintain SOPs and internal documentationSchedule meetings and manage calendarsManage communication channels such as WhatsApp group chatsTrack tasks, deadlines, and project progress using Notion or similar toolsConduct research and support ad hoc operational needsMaintain dashboards and track key metrics or analyticsAssist with preparing agendas and running weekly team meetingsBuild systems and AI agents to maximize workflow efficiencyContent & CopywritingDraft and schedule monthly newsletters and email campaignsConvert voice notes and outlines into polished email drafts and social captionsWrite and update blog posts, landing pages, and website contentSupport the creation of digital products such as e-books and coursesGraphic Design & Content SupportCreate and update visual assets for newsletters, social media, and digital productsMaintain consistency across brand visuals using existing templatesUpdate and improve existing digital products as neededBrand Growth & PartnershipsResearch and identify collaboration opportunities with brands, podcasts, and media outletsPrepare and submit applications for grants, speaking engagements, and partnershipsTrack deadlines and ensure all materials are submitted on timeMaintain and update the client’s press and visibility assetsQualifications & SkillsMust3+ years of experience as a Virtual Assistant, Operations Assistant, or similar roleStrong experience in copywriting and written communicationStrong experience in project managementProficiency with AI tools (ChatGPT, Claude, etc.), Notion, Google Workspace, Canva, and WhatsAppExperience working in remote, asynchronous environmentsStrong organizational and time management skillsAbility to work independently with minimal supervisionAvailability aligned with EST working hours with flexible scheduling across the dayPreferredExperience supporting content creators, personal brands, or digital businessesExperience working with neurodivergent entrepreneursFamiliarity with email marketing platforms such as ConvertKit or similar toolsBasic understanding of digital marketing, brand growth, and partnershipsExperience with project management or coordinating small teamsExposure to tools like Xero or similar administrative platformsPersonality TraitsHighly proactive and self-starter with a strong sense of ownershipStrong problem-solving mindset with the ability to figure things out independentlyDirect, clear, and efficient communicatorDetail-oriented and highly organizedSolution-oriented with the ability to suggest improvements and ideasComfortable receiving and applying d