Inventory & Lab Coordinator

Fine Emeralds Inc. is an established wholesale company in Midtown Manhattan, in business since 1985\. We're a small, close team, and we're looking for a steady, organized Inventory \& Lab Coordinator to take over an established desk and own it long term. Schedule: full\-time in our office, Monday to Friday. Once you're trained, we're flexible about an occasional remote day when the office doesn't need you. What you'll do Laboratory coordination \- Prepare items for independent testing laboratories with the right paperwork (lab memos), and send them out. \- Track everything that's out at a lab: follow up on timing, answer the lab's questions, and resolve any issues. \- Receive items back, check them in, and close out each lab memo. \- Reconcile laboratory invoices and charges against our records, and work with our accounting team to settle them. Reports and records \- Receive laboratory reports, record their details accurately in our inventory system, and file them digitally with consistent naming. \- Label and store the original reports so any one of them can be found in seconds. Inventory transactions \- Record jewelry assemblies and break\-ups in our inventory system. \- Prepare and track memos for outside contractors. \- Help with periodic inventory counts and reconcile what's on the shelf with what's in the system. Office support \- Help with shipments, returns and day\-to\-day administrative needs. What we're looking for \- Precise and careful. You catch the number that's off by one, and you check your own work. \- Organized follow\-through: you keep track of what's out, what's due back, and who you're waiting on. \- Clear, professional email and phone communication with outside partners. \- Comfortable with invoices, numbers and reconciling records. \- Experience in an operations, administrative, inventory or records role. \- Comfortable with computers, spreadsheets and learning new software. \- Looking for a stable, long\-term position. What we offer \- A steady, full\-time role with a small, supportive team. \- Flexibility for an occasional remote day once you're trained. \- Full training on our systems and processes. \- A pay review after 90 days. Pay: $50,000\.00 \- $58,000\.00 per year Work Location: In person