Human Resources Coordinator

Job Snapshot Location: Remote - California (San Diego or Southern California Preferred) Employment Type: Full-Time Compensation: $28-30 per hour Schedule: Full-Time Work Environment: Remote Reports To: Human Resources Manager About Pacific Health Group At Pacific Health Group, we care deeply about the people and communities we serve. We meet individuals with kindness, respect, and understanding—listening first, honoring each person's journey, and offering support without judgment. Through compassionate, person-centered healthcare, behavioral health services, and social supports, we walk alongside people as they work toward healing, stability, and a healthier, more hopeful life. Our Core Values Speak with integrity—clear, respectful, and honest in every interactionEmbrace innovation, trying new ideas, learning fast, and improving care. Own our roles, staying accountable for outcomes and documenting accuratelyBuild genuine connections with members, families, and teammates through empathy and cultural sensitivityLead with trust by being consistent, transparent, and following throughCelebrate wins together, recognizing individual and team achievementsCollaborate with purpose, partnering across departments and with community providers to solve problemsAsk for support and offer support, because thriving together is how we serve our members best Role Overview & Impact The Human Resources Coordinator provides administrative and operational support across the Human Resources department. This entry-level position supports onboarding, employee records, HR system transactions, recruitment coordination, employee communications, and general HR department operations. The HR Coordinator serves as an initial point of contact for routine employee and applicant questions and ensures that requests are directed to the appropriate HR team member. The successful candidate will be highly organized, service-oriented, comfortable using technology, and committed to maintaining the confidentiality and accuracy of employee information. Key Responsibilities Core Responsibilities Recruitment & Talent Coordination Support candidate communications using approved templatesTrack candidate status and documentation in the applicant tracking systemAssist with pre-employment requirementsMaintain accurate recruiting records and candidate filesSupport job fairs, community outreach, internship activities, and recruiting eventsProvide a professional, timely, and welcoming candidate experience Onboarding & Offboarding Coordinate pre-employment and onboarding activities after an offer has been acceptedSend new-hire forms, instructions, orientation schedules, and required noticesTrack completion of pre-employment requirements, background checks, employment documents, and onboarding tasksCoordinate the timely completion and retention of Form I-9 documentation in accordance with established proceduresCoordinate with hiring managers, Payroll, Information Technology, Learning and Development, and other departments to support new-hire readinessConfirm that new employees receive appropriate system access, equipment information, schedules, and introductory materialsSupport new-hire orientation logistics and attendance trackingFollow up on incomplete forms or onboarding requirementsInitiate separation checklists after receiving appropriate authorizationSchedule exit interviews or distribute exit questionnaires HR Compliance & Documentation Assist with personnel-file, I-9, benefits, training, and HR data auditsTrack required documents, acknowledgments, certifications, and renewal datesAssist with preparing records for internal and external auditsFollow established HR policies, procedures, record-retention requirements, and confidentiality standardsEscalate incomplete, inconsistent, or potentially noncompliant documentationMaintain current versions of approved HR forms, templates, notices, and resourcesSupport the distribution and tracking of required employee notices Benefits & Employee Support Route plan interpretation and eligibility questions to the HR Generalist or appropriate team memberSupport annual Open Enrollment communications, scheduling, and administrative preparationAssist with routine employee reminders and documentation follow-upMaintain confidentiality of medical and benefits informationSupport benefits and leave audits as requested HR Operations & Administrative Support Provide general administrative support for the HR team, including scheduling meetings, tracking training completion, and preparing reportsAssist with HR initiatives such as employee engagement events, training programs, and performance review cyclesMaintain organized HR documentation and assist with reporting needs as requested by leadership Success Measures Accurate and timely recruitment coordination and onboarding completionCompliance with California labor laws and HR documentation standardsHigh responsiveness and professionalism in employee co