Executive Assistant

**Job Overview** The Executive Assistant provides proactive, high\-quality administrative support to the Clinical Trials Management (CTM) team and the GOG Partners G8 leadership, ensuring seamless scheduling, travel logistics, site\-visit coordination, expense processing, and day\-to\-day operations. The role keeps leaders and project teams organized and focused on high\-priority work by managing calendars, agendas, minutes, and communications, and by coordinating multi\-stakeholder operations meetings across platforms. **Duties** Scheduling, Calendaring \& Meeting Support * Own complex calendar management for Executive Director, Clinical Trials Management, GOG Site Engagement Liaison, and G8 Leadership; schedule internal/external operations meetings, cross\-functional check\-ins, and leadership operational calls. * Coordinate and host virtual meetings using Microsoft Teams, Zoom, (and other platforms as needed); prepare agendas and capture/distribute minutes and action items. * Create and distribute Doodle (or similar) polls to optimize meeting times across time zones. Site Visit \& Travel Coordination (G8 \& CTM Team) * Coordinate end\-to\-end travel for G8 Leadership and Clinical Trials Management staff, including booking flights, hotels, and ground transportation; prepare detailed itineraries and visit packets. * Schedule site visits with institution staff/administrative assistants and align physician/staff calendars; coordinate on\-site agendas and logistics. Expense, Reconciliation \& Reporting * Process expense reports accurately and on time; gather receipts and maintain line\-item detail for corporate card reconciliation in accordance with policy. Communication \& Administrative Operations * Draft clear, concise correspondence, agendas, and meeting summaries; support proposal formatting and distribution as needed. * Maintain organized electronic files, trackers, and shared resources to ensure easy access to high\-priority information. * Provide additional administrative support to the Clinical Trials Management team and G8 Leadership as assigned. * Travel may be required (minimal). **Requirements** * Bachelor’s Degree preferred or equivalent relevant experience. * 5\+ years of administrative experience supporting healthcare, medical association, or life\-sciences environments; experience in GYN oncology or women’s health preferred. * Proficiency with Microsoft Office (Word, Excel, PowerPoint). * Demonstrated excellence in verbal and written communication, including meeting support and stakeholder interaction. * Strong organization and time\-management skills; ability to prioritize and manage multiple tasks simultaneously with attention to detail and meet deadlines. * Proven initiative and ability to work independently in a fast\-paced, high\-volume, fully remote environment. Pay: $55,000\.00 \- $75,000\.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off *