Executive Assistant and Board Liaison

**POSITION OVERVIEW:** ====================== ***Hybrid Washington, D.C. or Angola, IN area preferred*** The Executive Assistant to the President provides high\-level administrative, operational, and strategic support to ensure the President can effectively lead Field to Market's mission, partnerships, governance, and organizational priorities. The Executive Assistant acts as a strategic gatekeeper, ensuring the President focuses exclusively on high\-value relationships, board governance, and public\-facing advocacy. This role requires exceptional professionalism, judgment, and discretion, along with the ability to anticipate needs, manage complex workflows, and represent the President with accuracy and poise. **RESPONSIBILITIES:** ===================== **Executive Support \& Operations** =================================== * Manage the President's calendar, including scheduling meetings, coordinating availability, resolving conflicts, and ensuring adequate preparation and briefing time. * Oversee email and communication management by prioritizing messages, drafting responses, and flagging time sensitive items. * Prepare briefing materials, talking points, presentations, and background research in advance of board meetings, stakeholder engagements, and strategic discussions. * Coordinate domestic travel, logistics, itineraries, and expense reporting with accuracy and timely documentation. * Maintain an organized system for tracking commitments, deadlines, and follow\-ups across multiple strategic initiatives. **Governance \& Board of Directors Liaison** ============================================ * Support the President in preparing for Board of Directors meetings, including agenda drafting, materials preparation, and documentation. * Assist in ensuring accurate records, governance compliance, and timely correspondence with board members and committee leaders. * Track board\-related action items and help coordinate communication across governance bodies including committees, sectors, and councils. **Stakeholder \& Member Engagement** ==================================== * Serve as a professional and reliable point of contact for members, partners, funders, and external stakeholders on behalf of the President. * Coordinate meeting logistics, materials, and follow\-up communications to support member engagement and satisfaction. * Assist with managing relationships across diverse stakeholder groups, ensuring alignment with Field to Market's mission and strategic priorities. **Strategic \& Organizational Support** ======================================= * Support the President's leadership in developing and implementing strategic priorities by maintaining project timelines, tracking milestones, and coordinating cross\-team collaboration. * Assist in researching and preparing materials related to funding opportunities, grants, and public private partnerships. * Help maintain visibility and brand representation through coordina