Corporate Secretary Executive - Hong Kong Clients - Remote

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs.We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.We operate 3 business segments:Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign. We are the market leaders in Singapore with ~5% market share of all new business incorporationsAccounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer serviceFinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businessesSleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK. We have around 500 staff with an intact startup mindset. We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years. Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia. Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Asia-Pacific.RequirementsWe are looking for an Corporate Secretary Executive that is excited about the below Mission and Outcome.Mission: Based in Malaysia, the Company Secretary Executive will play a pivotal role in delivering exceptional corporate services to our clients.Outcome: The successful candidate will report to the Portfolio Team Manager and the Corporate Secretary Managers. You will be involved in the full-spectrum of corporate secretarial work. Key Responsibilities:Manage company incorporations: Handle new company setups, including private limited companies, sole proprietorships, and partnerships.Coordinate transitions: Manage the transfer of corporate secretarial appointments for existing companies.Draft statutory documentation: Prepare and draft essential statutory documents, including AGMs, EGMs, and Board Resolutions.Maintain corporate records: Update and maintain minute books, statutory registers, and internal databases.Track compliance timelines: Actively monitor and manage statutory deadlines for all assigned clients.Support Hong Kong entities: Facilitate company incorporations, annual returns, and corporate changes for Hong Kong companies in strict accordance with the Hong Kong Companies Ordinance.Ensure regulatory compliance: Maintain strict adherence to corporate governance standards and regulatory requirements to safeguard our clients' interests.Deliver exceptional client service: Provide guidance and support to clients, fostering strong, long-term relationships.Collaborate internally: Work closely with cross-functional internal teams to align operations with the company's strategic goals and maintain an efficient work environment.Handle operational tasks: Execute other corporate or ad-hoc administrative duties as assigned by the management team.Requirements: Experience: 1–3 years of relevant professional experience, ideally within Corporate Secretarial, Legal Compliance, or Corporate Administration functions.Regional Portfolio: Prior hands-on experience managing Hong Kong entities and working knowledge of the Hong Kong Companies Ordinance is required. Language Proficiency: Fluency in English and Cantonese or Mandarin (both written and spoken) is required to support our regional client portfolio.Technical & Compliance Skills: Prior exposure to drafting basic corporate documentation (such as resolutions or minutes) and tracking regulatory deadlines.Operational Execution: Strong organizational skills with a high attention to detail and accuracy in documentation.Adaptability: Ability to thrive and maintain accuracy in a fast-paced, high-growth environment.ICSA qualification or GradCG status is highly preferred, though not required.The Interview Process:The successful candidate will participate in the below interview stages. We anticipate the process to last no more than 3 weeks from start to finish.Whether the interviews are held over video call or in person will depend on your location and the role. One-way Video Interview Shortlisted candidates will be invited to complete a one-way video interview. This allows us to better understand your skills and experience early in the process and ensures a streamlined experience for all applicants.TA ScreenA ~30 minute video call with a member of Talent Acquisition team to discuss your application and get a better understanding of your experience and expectations for the role. Technical assessmentA ~45 minute chat with a member of hiring manager, where they will dive in