Scientific Program and Committees Specialist

The Foundation for Sickle Cell Disease Research is seeking a highly organized, detail\-oriented **Scientific Program \& Committees Specialist** to support the planning and execution of FSCDR’s scientific meetings, annual symposium, Grant Writing Institute, abstract program, speaker management workflows, planning committees, and related educational programs. This is a hands\-on role for someone who enjoys managing details, communicating with speakers and committee members, tracking deadlines, preparing meeting materials, updating project trackers, and keeping complex program workflows moving. The ideal candidate is proactive, professional, calm under pressure, and comfortable working with physicians, researchers, speakers, committee members, presenters, mentors, vendors, and internal staff. This position is fully remote for day\-to\-day work; however, travel is required for live meetings, site visits, pre\-conference activities, onsite event execution, and post\-event closeout. Candidates must be willing and able to travel to South Florida and/or other meeting locations as needed, including extended onsite periods around major meetings. **Reports To:** Director of Scientific Meetings and Programs Key Responsibilities Scientific Program and Committee Support * Support planning and execution of FSCDR’s scientific meetings, annual symposium, Grant Writing Institute, pre\-symposium sessions, and related educational programs. * Assist with the recruitment, onboarding, scheduling, and ongoing management of Scientific Planning Committee members and other planning committees. * Prepare committee meeting agendas, materials, attachments, minutes, action items, and follow\-up communications. * Track committee assignments, deadlines, attendance, recommendations, speaker selections, topic submissions, and program decisions. * Maintain accurate rosters, contact lists, planning calendars, committee files, and program documentation. * Coordinate recurring planning calls, including Scientific Committee calls, GWI planning calls, speaker/program calls, and other committee\-driven meetings. * Provide written updates before meetings and ensure post\-meeting action items are documented and followed through. * Help maintain program\-related timelines, task trackers, and project management tools. Speaker, Faculty, Moderator, and Presenter Management * Send speaker invitations and related communications, including customized invitation letters and attachments. * Track speaker acceptances, declines, second\-choice speakers, replacements, bios, headshots, disclosures, AV needs, presentation titles, session details, and registration status. * Maintain regular correspondence with speakers, moderators, chairs, poster presenters, and faculty. * Send reminders regarding deadlines, registration, presentation submissions, disclosures, CE\-related requirements, travel/housing details, and onsite logistics. * Support development of speaker tasks, speaker forms, presentation