Bookkeeper (Remote)

**About the Role** Visions is looking for a detail\-oriented, full\-time Bookkeeper to own our day\-to\-day accounts receivable and accounts payable operations. You’ll work in QuickBooks alongside our payment platforms (Braintree, PayPal), web order system, and banking portals to keep our books accurate, invoices current, and reconciliations on schedule. This is a remote, hourly position with a consistent daily and weekly cadence — ideal for someone who thrives on structure, deadlines, and getting the details right. **What You’ll Do** **Daily** * Monitor the AR inbox and Slack; triage and respond to requests throughout the day * Record merchant services, Braintree, and PayPal deposits, payments, and transfers into QuickBooks * Sync web orders into QuickBooks; review tax coding and adjust for canceled orders * Verify service invoice inventory sites and run system sync * Process and finalize approved service invoices; email invoices and paid invoices with tracking * Run and review the Open Deposit report, correcting any miscoded sales tax * Enter bank transactions not yet reflected in QuickBooks **Weekly** * Send past\-due payment notices to customers * Download and enter credit card transactions, coding to the appropriate GL accounts * Run the P\&L statement and reclassify review transactions * Reconcile open deposits for completed orders * Enter FedEx and UPS invoices for payment * Follow up on flagged invoices and follow up as needed * Review P\&L and alert leadership of anomolies * Match check stubs to unpaid invoices and file AP documentation **Monthly \& Quarterly** * Email customer statements of open invoices * Reconcile bank, Braintree, and PayPal accounts * Review the AR Aging Detail report for open orders * Upload monthly bank statements * Close out the QuickBooks month, ensuring item receipts are properly dated and billed * Update state sales tax rates quarterly (January, April, July, October) **What We’re Looking For** * 2\+ years of bookkeeping or AR/AP experience * Proficiency in QuickBooks (Online or Desktop) * Experience with payment processors (Braintree, PayPal) and e\-commerce order platforms a plus * Strong attention to detail and comfort managing recurring daily/weekly deadlines * Self\-directed and reliable in a remote work environment * Clear written communication for customer\-facing emails and internal Slack updates **About Visions** Visions Espresso Service is a family\-owned company with more than 40 years in the specialty coffee industry. We work with some of the most respected brands in coffee equipment, including La Marzocco, Slayer, Mahlkönig, Mazzer, and more. Our customers range from independent cafes and roasters to large hospitality groups, corporate offices, and national coffee programs across the country. This is an opportunity to work directly with some of the largest and most respected brands in the coffee industry while building lasting connections within an elite industry **How to Apply** Ema