Executive Assistant

Position SummaryWe are seeking a highly capable, tech-savvy Executive Assistant to support a fast-paced executive overseeing multiple business entities and a growing team of 45–50 employees. This role requires sharp judgment, extreme reliability, and the ability to operate at speed with minimal instruction.The ideal candidate is proactive, analytical, and comfortable working with senior leaders who move quickly, communicate briefly, and expect precision. This is not a task-based assistant role — this is a true right-hand EA who can keep up, anticipate needs, and execute flawlessly.Key ResponsibilitiesExecutive & Business SupportProvide high-level administrative and operational support across multiple business entitiesManage complex calendars, including syncing and coordinating multiple calendarsImplement and manage scheduling automation and scheduling assistant toolsSupport both professional and occasional personal tasks as neededAct as a trusted partner who can keep pace with rapid decision-makingMeeting, Notes & Follow-ThroughAttend meetings, take clear, structured notes, and capture decisions and action itemsProactively follow up on tasks, deadlines, and commitments after meetingsTrack priorities and ensure nothing falls through the cracksSystems, Tools & TechnologyWork confidently across a modern tech stack, including:Microsoft Office SuiteCalendar and scheduling toolsHubSpotOneNoteAdobe (for document handling and organization)Password vault toolsLearn and support internal platforms (e.g., BrightCage, Ignite, Bloom Growth, EOS tools)Use AI tools such as ChatGPT and Gemini to improve efficiency, documentation, and analysisData, Analysis & OrganizationSupport basic data analysis, reporting, and information synthesisOrganize and maintain executive documentation and knowledge systemsEnsure information is current, accurate, and accessibleConfidentiality & ReliabilityHandle sensitive information with absolute discretionMaintain strong security practices, including password managementOperate with a high level of accountability — this role supports leaders who cannot afford execution failureQualificationsRequiredProven experience as an executive assistant (required)Exceptional organizational and follow-through skillsAbility to operate in a high-speed, low-detail environmentStrong written and verbal communication skillsComfortable working independently and making judgment calls within scopeTech-savvy and confident learning new systems quicklyAbility to take ownership and perform under pressurePreferredExperience supporting executives across multiple businesses or entitiesFamiliarity with EOS, Bloom Growth, or similar operating systemsExperience using CRM tools (HubSpot or similar)Comfort working with AI tools for productivity and analysisRequirementsThis is a full time roleUp to $8/hr100% RemoteOriginally posted on Himalayas