Front Office Administrative Assistant

**Part\-Time Front Office Administrative Assistant** **Location:** Rockford, Illinois **Job Type:** Part\-time **Pay:** $17\.00–$20\.00 per hour, depending on experience **Pay Frequency:** Weekly **Work Location:** In person; this is not a remote position **Start Date:** Immediate opening Position Overview Faith Janitorial Corporation is seeking a friendly, dependable, and highly organized Part\-Time Front Office Administrative Assistant for our Rockford service location. This position supports management and assists with the company’s daily front\-office operations. The successful candidate must be comfortable working independently, interacting professionally with customers and employees, and completing assigned responsibilities with limited day\-to\-day supervision. We are looking for someone who can follow established procedures, manage multiple priorities, maintain accurate records, and contribute to a professional and welcoming office environment. Work Schedule The initial part\-time schedule will be one of the following: * Monday through Friday, 9:00 a.m.–1:00 p.m.; or * Monday through Friday, 1:00 p.m.–5:00 p.m. During the first 90 days of employment, the employee must be flexible and available to work any hours between 9:00 a.m. and 5:00 p.m., Monday through Friday, as training and office needs require. After successful completion of the 90\-day introductory period, the regular schedule is expected to be Monday through Friday, 9:00 a.m.–3:00 p.m. The employee must remain available to work until 5:00 p.m. occasionally when additional coverage or business needs arise. Primary Responsibilities Duties may include, but are not limited to: * Supporting daily front\-office operations * Answering incoming telephone calls professionally * Taking complete and accurate messages * Greeting and assisting visitors, customers, employees, vendors, and applicants * Monitoring and responding to routine emails and office communications * Filing, scanning, copying, printing, typing, and entering data * Creating, organizing, and maintaining paper and electronic records * Scheduling appointments, interviews, estimates, and other company activities * Maintaining calendars and communicating schedule updates * Receiving and reviewing employment applications * Assisting management with applicant interviews, reference checks, and employment\-screening tasks * Preparing professional business letters, emails, forms, reports, and other documents * Performing light bookkeeping and assisting with basic financial recordkeeping * Entering and organizing invoices, bills, payments, and related information * Providing administrative and secretarial support to company managers * Organizing office supplies and notifying management when items need to be ordered * Maintaining the confidentiality of company, customer, employee, applicant, and financial information * Running occasional local business errands * Keeping the front office, reception area, and sh