Executive Assistant

I’m hiring a highly capable virtual EA who can run day\-to\-day execution across my personal and business life. This is a “high\-trust operator” role: you’ll keep projects moving, maintain clean records for taxes, and bring strong research and judgment when decisions require digging. This starts as a **part\-time contractor** with room to grow if it’s a fit. What you’ll own * **Executive support:** calendar, inbox triage, scheduling, travel, follow\-ups * **Project coordination:** timelines, next actions, vendor/staff follow\-up, documentation * **Finance admin \+ tax\-ready organization:** receipts, statements, folders, summaries, CPA requests * **Research \& decision support:** compare options, validate claims, summarize findings, recommend a best path * **Systems:** simple workflows/SOPs and smart use of AI to increase throughput The bar I move fast and I’m particular about accuracy. You should be comfortable operating with urgency, verifying details, and providing clear recommendations—not just forwarding information. Must\-haves * 5\+ years supporting founders/executives virtually (EA/Chief of Staff\-style execution) * Strong organization: files, naming conventions, checklists, and reliable follow\-through * Excellent writing and judgment (can draft messages and handle sensitive matters) * Comfortable handling finance\-related admin and documentation (not financial advising) * Confident researcher: can separate signal from noise and cite sources Nice\-to\-haves * Experience with healthcare small businesses (clinic context is a plus) * Exposure to real estate investing operations (deal support, coordination, basic due diligence checklists) * Familiarity with QuickBooks/Xero (supporting clean inputs, not running the books) * Automation comfort (Zapier/Make, SOP building, lightweight systems) Logistics * **10–20 hours/week**, remote * Some overlap with **Pacific Time** preferred * Weekly recap: what moved forward, what’s blocked, what’s next Job Types: Part\-time, Contract Pay: $25\.00 \- $35\.00 per hour Application Question(s): * Why are you a good fit for this position? * Tell me about your experience using AI and automations. Work Location: Remote