Executive Assistant (Construction)

This is a remote position.About Teams SquaredTeams Squared is a team augmentation company that provides top-tier legal and business professionals to clients who need immediate, high-quality support. Our mission is to bridge the talent gap by seamlessly integrating skilled professionals into client teams. Whether it’s adding an interim attorney to help with overflow work, or plugging in a business operations expert to build process during a growth sprint, Teams Squared ensures that clients always have the right people at the right time.About the Role:We’re seeking an experienced Executive Assistant to support a high-performing executive team in the construction industry. You will play a critical role in ensuring the leadership team runs efficiently, managing everything from scheduling and project tracking to vendor coordination and client-facing communication. This position is ideal for someone who thrives in a fast-paced, dynamic industry and has prior experience supporting C-level executives or leadership teams—ideally in construction, real estate development, or a related field. Key Responsibilities:Calendar management, meeting coordination, and travel planning for company executivesPrepare presentations, reports, and meeting minutesTrack action items and ensure deadlines are metCoordinate with internal departments and external stakeholders (including vendors, subcontractors, and clients)Assist in project documentation and compliance paperworkManage inboxes and draft correspondenceConduct basic research and compile summaries for decision-makingSupport HR, finance, and ops with administrative tasks as needed RequirementsProven experience as an Executive Assistant, Personal Assistant, or similar administrative roleFamiliarity with the construction industry or working with contractors, subcontractors, or project managersStrong understanding of Australian business etiquette and communication stylesComfortable working with teams across time zones, particularly AESTExperience managing multiple stakeholders and fast-moving schedulesTech-savvy, with a working knowledge of platforms like Google Workspace, Microsoft Office, Slack, Zoom, and project tools like Asana or Monday.comOutstanding written and verbal communication skillsHighly organized with excellent time-management abilitiesAbility to handle sensitive information with discretionProactive and resourceful, with strong problem-solving skillsPrior experience supporting construction executives or project teamsKnowledge of construction terminology and documentation (e.g., RFIs, POs, site reports)Previous experience working remotely for Australian or international clientsBachelor’s degree in Business Administration, Communications, or related field (preferred but not required) BenefitsCompetitive hourly rateFully remote, flexible work scheduleWork with high-growth, international companiesOpportunity to work long-term with clientsOngoing support from the Teams Squared management teamAccess to a global talent communityAt Teams Squared, we’re committed to building strong, diverse teams for some of the most exciting companies in the world. We match world-class talent with world-class companies—and make the process seamless for everyone involved.If you're passionate, resourceful, and love enabling leaders to do their best work—this role is for you.Note: Only candidates who make it to our shortlist will be contacted for further discussions. Originally posted on Himalayas