Administrative Assistant- Transportation

Transportation Administrative Assistant – Independent Contractor **Company:** Leftridge Transportation, Inc. **Position Type:** Independent Contractor **Work Arrangement:** Remote / Project\-Based **Compensation:** $25\.00 per hour **Schedule:** Flexible, based on assigned projects and established deadlines Position Summary Leftridge Transportation is a company located in the San Jose, CA area, focusing on providing transport for special needs students and adults to their schools or programs and back home. We have been in business since 2016 and we are still growing. Leftridge Transportation is seeking a detail\-oriented **Transportation Administrative Assistant** to provide project\-based administrative and compliance support. This independent contractor will assist with maintaining employee and driver certifications, vehicle registration records, incident documentation, and company business certifications. The contractor will receive assigned projects, priorities, and completion deadlines and will be responsible for independently organizing and completing the work within the established timeframes. This is a remote position, and the contractor will use their own computer and workspace to perform services. Key Responsibilities * Maintain and update employee and driver certification records. * Track expiration and renewal dates for required certifications, licenses, permits, and other compliance documents. * Follow up on outstanding or expiring employee documentation as assigned. * Maintain vehicle registration records and track upcoming registration renewal deadlines. * Assist with organizing and maintaining vehicle compliance documentation. * Maintain and update incident reports and related documentation. * Ensure incident documentation is properly organized and available for company review. * Track company business certifications, registrations, permits, and renewal requirements. * Assist with completing and organizing documentation needed for business certification renewals and updates. * Maintain electronic compliance files and tracking systems. * Identify missing, incomplete, or expiring documentation and communicate outstanding items to the appropriate company representative. * Complete assigned compliance and administrative projects by established deadlines. * Provide periodic status updates regarding assigned projects and outstanding items. * Maintain confidentiality of employee, driver, vehicle, incident, and company information. * Maintain the company email * Respond to calls and urgent needs. Contractor Work Arrangement This is a project\-based independent contractor engagement. Leftridge Transportation will identify projects, expected deliverables, priorities, and applicable deadlines. Contractor agrees to maintain reasonable availability between 10am 3pm PSTT, Monday through Friday, for scheduled meetings, time\-sensitive communications, and client\-related matters. Except for required meetings, deadlines, and tim