Marina Administrator

**Overview** We are hiring a Marina Administrtator who already lives in QuickBooks Online and wants to grow into the General Manager seat. Day one, you own the numbers: slip and dry\-storage billing, fuel, store sales, payables, receivables, and a clean monthly close. Over time, the person who knows where every dollar comes from is the person we want running the marina. This is not a remote bookkeeping contract. You will be on site, learn the operation, and take on more of the business as you prove you can. **Responsibilities** * Run the marina’s books in QuickBooks Online: chart of accounts, classes or locations for slips, dry storage, fuel, store, and rentals, and a monthly close the owner can trust * Bill wet\-slip and dry\-storage customers. Track contracts, deposits, recurring charges, late fees, and credits. Keep accounts receivable current. * Reconcile the fuel dock: gallons in, gallons out, daily sales, and inventory variance. * Process accounts payable, vendor bills, and 1099 tracking. Match invoices to work actually done on the property. * Reconcile bank accounts, credit cards, and merchant deposits. Catch shortages and duplicate charges early. * Prepare a simple monthly package: profit and loss, balance sheet, occupancy and aging snapshot, and a short note on what moved. * Support payroll inputs, sales\-tax filings, and coordination with the outside CPA. You do not have to be the CPA. You do have to hand them clean books. * Be the office face for billing questions. Slip holders should get a straight answer. * Learn dock, yard, fuel, and customer operations so the move into general management is real, not a title change. **Experience** * Extensive, hands\-on QuickBooks Online experience. You can build a chart of accounts, reconcile, run reports, and fix a messy file. Certification is a plus, not a substitute for having done the work. * At least 3 years of bookkeeping or accounting for a small business with recurring billing, inventory, or point\-of\-sale. Marina, boatyard, HOA, storage, or property\-management experience is a strong advantage. * Clean accounts receivable habits. You follow up, you document, and you do not let balances age in silence. * Discretion. Customer accounts, vendor terms, and owner financials stay private. * Clear writing and a calm phone manner. You will talk to slip holders about money. * Willingness to be on the property, learn the docks, and grow into operations. * A valid driver’s license. **Nice to Have** * QuickBooks Online ProAdvisor certification, or equivalent advanced QBO work. * Experience with marina billing software, fuel\-inventory systems, or a POS tied to QuickBooks. * Florida sales tax, commercial property, or Clean Marina familiarity. * Prior supervisor experience, even of a small office. **Path to General Manager** The bookkeeper seat is the on\-ramp. We will teach the marina side to someone who already has the financial side. Growth looks like this: * First, own the books, billing,