GM - Assistant

As the Executive Assistant, you will provide high\-level, proactive administrative and operational support to two senior executives — the SVP of Americas Finance and the SVP of IT — and their respective leadership teams. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to operate independently in a fast\-paced, remote environment. You will serve as a trusted partner, enabling efficiency and effectiveness across day\-to\-day operations, communications, key initiatives, and team\-wide programs. Calendar \& Meeting Management * Manage complex, multi\-timezone calendars for both executives; prioritize and resolve scheduling conflicts proactively. * Coordinate scheduling with senior leaders and cross\-functional stakeholders, maintaining calendar hygiene and auditing recurring meetings as needed. * Prepare meeting agendas, pre\-reads, and materials; capture and track action items post\-meeting. Communication \& Correspondence * Serve as the primary point of contact for internal and external communications directed to the executives. * Draft, review, and distribute correspondence, reports, and internal updates on behalf of the executives. * Monitor inboxes, route requests, send reminders, and track outstanding items and follow\-ups. Travel Coordination * Arrange complex domestic and international travel for both executives, including flights, accommodation, and ground transportation. * Coordinate group travel logistics for the IT Leadership Team (ITLT) when traveling together for joint meetings — including hotels, transportation, and meals. Event \& Conference Planning * Support planning and execution of leadership offsites, team meetings, and virtual or in\-person events for both functions. * Lead logistics for IT’s annual conference planning (venue selection, catering, team events, and onsite support), with peak season requiring approximately 10–20 hours per week for 1–2 months. IT Operations Support * Coordinate new hire onboarding logistics for the IT organization: send country\-specific onboarding guides to hiring managers, initiate laptop orders, and maintain org chart updates. * Act as a point of contact for vendor scheduling and status requests; track NDAs and key follow\-ups in coordination with the IT Vendor Management team as appropriate. Administrative \& Project Support * Manage expense reporting, document preparation, and filing for both executives; ensure compliance with expense policies and resolve discrepancies with Finance. * Package content into summaries, decks, or meeting debrief documents and manage distribution. * Assist with special projects and initiatives, exercising discretion and confidentiality at all times. * Bachelor’s degree in Business Administration or related field preferred. * Proven experience as an executive assistant or similar role, ideally supporting multiple C\-level or SVP\-level executives simultaneously. * Strong organizat