Administrative Assistant (Real Estate)

Job OverviewWe’re looking for a proactive and highly organized Administrative Assistant to support daily operations within a fast-paced real estate environment. This role involves executive support, project coordination, document management, and communication with brokers, clients, and vendors to ensure smooth business operations. The ideal candidate is detail-oriented, an excellent communicator, and experienced in managing multiple priorities while working independently in a CST-aligned remote setting.Core Tasks:Monitor multiple inboxes to triage and respond to client questions and concernsCheck plans and project documents for issues and escalate as neededAssist with phone outreach and triaging various calls to the officeWork with brokers to collect and verify diligence items efficientlyPerform ad hoc payment, invoice management, file management, etcManage a calendar including scheduling, meetings, and travel arrangementsServe as a contact between employees, clients, and external partners / vendorsPrepare/ edit correspondence, communications, presentations, reports, and other docsCoordinate meetings, set agendas, take minutes, and prepare follow ups / action itemsPerform other ad-hoc tasks with limited instruction as neededAssist with project management and KPI tracking tasksCreate SOP documents for various processes and update over timeAssist with personal tasks as neededMust-Haves:3+ years experience in an admin role in a real estate settingStrong (C-level) verbal and written English communication skills2+ years experience with project management-related tasks and toolsBasic - intermediate skills with Excel / Google SheetsStrong organizational and planning skills with an entrepreneurial mindsetExcellent time management skills and ability to multitask and prioritizeFamiliarity with Slack and Zoom for internal team coordination / communicationAbility to work full-time CSTNice-to-Haves:Experience managing various organic social pages Originally posted on Himalayas