Admin Assistant for CEO

Administrative Assistant to CEO (Independent Contractor)Location: Remote (South Africa) Working Hours: 3:00 PM – 11:00 PM (SA Time) Client Base: United StatesRole OverviewWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support a busy CEO with US-based operations. This is a fully remote, independent contractor role suited to someone who thrives in a fast-paced environment and can manage multiple priorities with minimal supervision.Key Responsibilities Manage and coordinate the CEO's calendar, meetings, and appointments across time zones Handle email management, including drafting, responding, and prioritizing correspondence Schedule and coordinate meetings with US clients and stakeholders Prepare documents, reports, and presentations as required Take meeting notes and track action items to ensure follow-through Assist with travel arrangements (flights, accommodation, itineraries) Maintain organized digital filing systems and records Liaise with internal teams and external partners on behalf of the CEO Support ad hoc administrative and operational tasksMinimum Requirements Proven experience as an Executive Assistant / Administrative Assistant supporting senior leadership Strong experience working with US clients or in US time zones Excellent written and verbal English communication skills High level of discretion and professionalism Strong organizational and time management skills Ability to work independently and take initiative Tech-savvy with proficiency in tools such as Google Workspace / Microsoft OfficeKey Competencies Attention to detail Problem-solving mindset Strong multitasking ability Reliability and accountability Ability to work under pressure and meet deadlinesWorking Conditions Independent contractor role (not a permanent employee) Fully remote work environment Must have a stable internet connection and reliable power backup Aligned to US business hours (3 PM – 11 PM SA Time)Bonus / Advantageous Experience supporting a CEO or founder Experience in a fast-growing or international business Familiarity with project management tools (e.g., Asana, Trello, Monday.com)What Success Looks Like CEO's schedule runs smoothly and efficiently Communication is handled promptly and professionally Tasks are completed proactively with minimal follow-up High level of trust and reliability establishedOriginally posted on Himalayas