AEC Proposal Coordinator

About Bodwé Group CompaniesBodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations. By integrating expertise across architecture, engineering, construction, and facility management, we deliver holistic, end-to-end solutions that drive efficiency and deliver distinctive outcomes.Position SummaryThe AEC Proposal Coordinator will lead the end‑to‑end development of high‑quality compliant proposals to federal and non-federal clients. Primary responsibilities will include managing proposal solicitation response schedules, pursuit team assignments, and compliance while supporting win themes and strategic messaging in collaboration with capture and technical leaders. The AEC Proposal Coordinator will coordinate content development, write and edit non-technical proposal sections, customize resumes and project sheets, and oversee graphics and layout to meet Bodwé’s brand and client’s standards. The AEC Proposal Coordinator will lead color reviews, perform final quality and compliance checks, and manage printing and electronic submissions. AEC Proposal Coordinator will also facilitate clear communication across internal teams and partners and support early capture planning and interview preparation.Accommodation RequestsWe are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (April Hawkins) at 269-927-0144 or careers@bodwegroup.comEssential Duties and ResponsibilitiesThe following inexhaustive list of duties represents a sample of work routinely performed by this role: Proposal DevelopmentManage the full proposal lifecycle from kickoff to submittal.Track deadlines, requirements, and deliverables to ensure a compliant response.Develop and manage the proposal schedule and assignments.Technical ComplianceClosely analyze solicitation documents; identify compliance requirements, evaluation criteria, forms, certifications, and submission standards.Create compliance matrices to ensure all instructions are met.Work with technical teams to ensure content aligns with client’s standards.Closely analyze solicitation documents; identify compliance requirements, evaluation criteria, forms, certifications, and submission standards.Create compliance matrices to ensure all instructions are met.Work with technical teams to ensure content aligns with client’s standards.Support Content Strategy and Win ThemesConducting both external and internal client research, including reviewing the client’s background as well as our firm’s past work and project history with the client.Collaborate with Capture Director, Market Leaders, and leadership to identify and implement win strategy, differentiators, and value propositions.Shape the narrative to align with client needs, pain points, and evaluation scoring.Promote consistency and strategic messaging across all sections and team members.Write, Edit, and Refine Proposal ContentWork with technical staff to gather technical content.Facilitate kickoff meetings, color reviews, quality checks, and compliance checks.Manage and customize resumes, project descriptions, and org charts.Draft nontechnical sections such as cover letters, firm overview, project sheets, etc.Edit and improve technical content for clarity, persuasiveness, and readability.Ensure tone, structure, and style align with the Bodwé’s brand and client expectations.Develop Graphics and LayoutWork with graphics or independently to produce graphics, infographics, org charts, and tables that clearly communicate key messages.Follow branding guidelines and ensure consistent formatting.Prepare final production files, ensuring print and digital versions meet client’s and Bodwé’s specifications.Quality Assurance and Final ProductionLead color reviews and incorporate feedback.Conduct final compliance checks and ensure all forms, certifications, and attachments are complete.Manage printing, packaging, and electronic upload submissions.Partner, Sub, and Client CommunicationCoordinate with partners, and subs in obtaining non-fee and non-technical collateral necessary for submission.Ensure all stakeholders understand deadlines, required inputs, and responsibilities.Monitor communications from the client for addenda or updates.Support Business DevelopmentAssist in capture planning and research prior to the RFP release.Prepare materials for interviews, shortlist presentations, an