Executive/personal assistant

Virtual Executive \& Personal Assistant / Social Media CoordinatorJob Type: Full\-TimeLocation: RemoteWork Hours: Monday–Friday, 9:00 AM–5:00 PM Pacific TimeWe are looking for a highly organized, proactive, resourceful, and dependable Virtual Executive \& Personal Assistant / Social Media Coordinator to support two entrepreneurs who own and operate several businesses, including real estate, property management, home staging, real estate investing/house flipping, and hospitality.This is a long\-term, full\-time position for someone who enjoys variety, takes initiative, and is comfortable wearing multiple hats. You will assist with business operations, scheduling, basic accounting, social media, and personal administrative needs.We are looking for someone who doesn't just wait to be told what to do. We value someone who notices what needs attention, follows through, solves problems, and continually looks for ways to make things run more efficiently.Executive \& Administrative Support\- Manage business calendars, appointments, and scheduling\- Coordinate meetings, appointments, and business activities\- Organize projects and track tasks, deadlines, and follow\-ups\- Draft and respond to emails and other correspondence\- Conduct online research and summarize findings\- Communicate and coordinate with clients, vendors, contractors, and service providers\- Create, edit, and organize documents and spreadsheets\- Organize digital files and business information\- Follow up on outstanding items and help keep projects moving forward\- Assist with preparing and sending documents through DocuSign\- Develop, implement, and maintain systems and processes that improve organization, efficiency, and productivity across our businesses\- Assist with other administrative and operational needs as they ariseBasic Accounting \& QuickBooks\- Perform basic bookkeeping and accounting tasks using QuickBooks\- Enter and categorize transactions\- Reconcile bank and credit card accounts\- Create and send invoices\- Track payments and outstanding items\- Assist with accounts payable and accounts receivable\- Maintain organized financial records\- Gather information and reports as needed for our CPA and tax preparationQuickBooks experience is required.Personal Administrative SupportThis position will also assist us remotely with various aspects of our personal and family lives.Responsibilities may include:\- Schedule personal appointments and manage calendars\- Research products, services, purchases, and other personal needs\- Make reservations and assist with planning\- Help organize personal projects and events\- Track important dates, reminders, and recurring tasks\- Coordinate with household vendors and service providers\- Research and compare options to help us make informed decisions\- Handle a variety of other personal administrative tasks as neededSocial Media \& Marketing\- Help manage social media for multiple businesses\- Create, organize, and schedule social media co