Part-Time Construction Billing and Project Coordinator

Job Overview Palmetto State Exteriors LLC is seeking a dependable, highly organized Part\-Time Construction Billing and Project Coordinator. This position supports our commercial and residential divisions by maintaining billing schedules, preparing approved billing documents, tracking accounts receivable and retainage, organizing project records, and keeping management dashboards current. This is a part\-time, primarily remote W\-2 position averaging approximately 20 hours per week. Consistent availability during normal weekday business hours is required. The ideal candidate has prior experience in construction administration, contractor billing, accounts receivable, or project coordination and is comfortable following deadlines across multiple projects. Duties * Maintain the master pay\-application calendar, including billing deadlines, submission dates, approval status, expected payment dates, and retainage requirements * Prepare draft pay applications, schedules of values, invoices, and supporting documentation using information approved by project leadership * Submit approved billing packages through Procore, customer portals, or email and retain submission confirmations * Track contract values, approved and pending change orders, invoices, collections, open receivables, and retainage * Contact general contractors and customers regarding routine invoice status and overdue balances * Document payment commitments, unresolved billing issues, and required follow\-up actions * Update active\-project dashboards and recurring cash\-flow reports * Collect and organize subcontractor invoices, W\-9s, certificates of insurance, lien waivers, and related compliance documents * Identify and escalate missing documentation, rejected pay applications, overdue receivables, underbilling, and other cash\-flow risks * Support monthly work\-in\-progress reporting by collecting and organizing information from project leaders * Maintain accurate customer, project, estimate, invoice, and closeout documentation * Prepare concise meeting agendas, action lists, deadline reminders, and project\-status summaries * Maintain consistent electronic filing, document naming, and version control Qualifications * Two or more years of experience in construction administration, project coordination, accounts receivable, subcontractor billing, or a similar detail\-intensive role preferred * Strong organization, accuracy, deadline management, and follow\-through * Proficiency with Microsoft Excel, Outlook, shared files, and web\-based customer portals * Experience with QuickBooks Online, Procore, CompanyCam, or similar systems required * Familiarity with schedules of values, pay applications, retainage, lien waivers, change orders, and AR aging is strongly preferred * Professional written and telephone communication skills * Ability to reconcile information across multiple systems and identify discrepancies * Ability to work independently during consistent weekday hours * Secu