Grants Lead

Job Description:Key ResponsibilitiesRevenue ManagementSupport development of budgets for new funding proposals across philanthropic, multilateral, bilateral, and US government funding opportunities; manage all budget revisions, serve as first finance reviewer of funding proposal budgets, and manage the budget approval process when further finance approval is needed Serve as an internal subject matter expert on multilateral and bilateral grant requirements, regulations, and compliance considerations while supporting grants and contracts from a broad range of funders Provide instruction, guidance, and resources to program and development teams during the proposal process to ensure compliance with funder guidelines and regulations as well as RMI’s organizational policies and procedures Advise teams on institutional donor regulations and compliance requirements, including cost principles, allowable expenses, reporting obligations, procurement standards, and audit readiness associated with multilateral, bilateral, and government funding Conduct regular internal monitoring of grant and contract activity and work in partnership with development, programs, and project management staff to troubleshoot and resolve any issues as necessary, including amendments and no-cost extensions, budget revisions, spend down questions, and other compliance activities Maintain effective record-keeping and documentation for each funding source to be used for tracking and reporting purposes; create funding sources, update correct balances for funding source rules, and ensure funding sources are linked correctly with projects in Workday Review monthly budget-to-actuals reports and produce analysis to inform development and program staff regarding the pace of spending; identify issues of over or underspending; ensure direct expenses are properly coded to funding sourceConduct monthly revenue forecasts in Adaptive for multilateral, bilateral, and other applicable fundingWork with program, development, and operations staff on grant and contract close-out; prepare timely and accurate external financial reports that comply with all funder regulations and requirements Meet monthly with Program Operations Leads (and ad hoc as needed) to monitor grant and contract expenditures, identify unfunded expenditures allocable to funding sources, track variances between actuals and budget, and determine action needed Monitor and manage institutional overhead and indirect cost recovery requirements across funding types Collect and communicate reclassification information to accounting team Schedule and lead kickoff meetings with program teams to review grant and contract obligations, terms, project setup, compliance expectations, and reporting requirements Maintain records and accounting details within Workday and SalesforceOther/MiscellaneousAssist RMI staff with additional funding requests, institutional donor inquiries, and interpretation of funder regulations and compliance requirements Assist with the creation and implementation of process, policy, and procedural changes to improve efficiency and strengthen internal controls Continuously improve funding processes and procedures to streamline workflows and support effective management of grant funding Plan for and lead with preparation and execution of reviews, audits, and evaluations, particularly those associated with multilateral and bilateral funding; review findings and negotiate with auditors and funders on the implications and final reportsServe as back-up within team as needed Additional responsibilities, as requiredMinimum QualificationsBachelor's degree required  Minimum of 3 years of work experience with grant and contract management Experience working with complex budgets and funders, particularly multilateral and bilateral fundersPossess quantitative skills and experience in the preparation of budgetsAbility to work both independently and as part of a teamExceptional organizational skills and demonstrated ability to multitask in a dynamic, fast-paced environment Positive, collaborative, and flexible with changing deadlines and workloads Excellent written and verbal communication skills Outstanding interpersonal skills and rapport building Proficiency in Microsoft Office, especially Excel Additional Qualifications   Working knowledge of nonprofit business operations and grant and contract funding mechanisms Proficiency in financial software and reporting toolsWorkday and Salesforce experience preferred Visa SponsorshipPlease note: At this time, RMI is not able to sponsor employment visas or hire candidates who require visa sponsorship to work in the United States. All candidates must have current, independent authorization to work in the U.S. without present or future sponsorship from RMI. We will update our hiring pages if this status changes.LocationWe are a remote-ready company with team members around the globe. Our beautiful and welcoming offices are available for meetings