Executive Assistant (Operations & Client Coordination)

Executive Assistant (Operations & Client Coordination) – Remote | GoHighLevel (GHL) | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleWe’re hiring a highly organized, execution-driven Executive Assistant to support a fast-growing business in the automotive space.This is not a traditional admin role.You’ll act as the operational right hand to the founder, owning communication, coordination, and execution across multiple workflows. Your role is to keep everything moving, organized, and on track — without constant oversight.If you’re someone who thrives in fast-paced environments and naturally takes ownership, this role puts you at the center of operations.What You’ll OwnClient Communication & ManagementManage inbound client inquiries and prioritize urgent requestsDraft and send professional updates, summaries, and responsesEnsure fast, consistent follow-upsMaintain a high-quality client experienceContractor CoordinationCoordinate with freelance contractors across projects and dealsTrack progress, timelines, and deliverablesEnsure nothing falls behind or gets missedMaintain clear communication across all stakeholdersCRM & Operations ManagementOwn and maintain CRM systems, specifically GoHighLevelKeep all client and deal records clean and up to dateSupport onboarding by organizing client informationEnsure full visibility across pipelines and workflowsScheduling & Daily ExecutionManage calendars using Google CalendarCoordinate meetings and daily priorities via GmailPrepare context and materials for client or partner callsSupport daily check-ins and execution alignmentResearch & ReportingConduct light research (market comparisons, inventory checks, data gathering)Organize findings into clear, structured insightsSupport decision-making with relevant informationWhat Success Looks LikeClients receive fast, professional communicationNo missed follow-ups or dropped tasksCRM is clean, structured, and reliableContractors stay aligned and on scheduleFounder stays out of day-to-day executionWhat Makes You a Strong FitHighly organized and detail-orientedProactive — you don’t wait for instructionsComfortable managing multiple workflowsStrong communicator with professional toneReliable and responsive during U.S. hoursCalm under pressure and adaptableRequirements (Must-Have)Experience2+ years supporting:FounderExecutiveSmall business ownerExperience managing client communication and follow-upsCore SkillsStrong hands-on experience with GoHighLevel (non-negotiable)Proficiency in:GmailGoogle CalendarGoogle Docs & Google DriveExcellent written and verbal EnglishStrong multitasking and organizationAbility to work independently with shifting prioritiesTechnical SetupReliable high-speed internetProfessional remote work environmentNice to HaveExperience with:Gamma or presentation toolsGoogle Slides / PowerPointResearch tools like Notebook LMStartup or fast-paced environment experienceExposure to automotive or operations-heavy businessesWhat a Typical Day Looks LikeRespond to client inquiries and follow-upsCoordinate contractors and track deliverablesUpdate CRM and maintain deal trackingManage schedules and prepare meetingsConduct research and organize insightsIn short: You ensure operations run smoothly, communication is clear, and nothing slips through the cracks.Key Metrics (KPIs)Response time and communication qualityCRM accuracy and organizationOn-time task and project coordinationScheduling efficiency and execution consistencyReduction in founder involvementInterview ProcessInitial Phone ScreenVideo Interview with RecruiterClient InterviewOffer & OnboardingApply NowIf you’re an execution-focused Executive Assistant who thrives on ownership, structure, and keeping things moving, this role gives you direct impact on business operations.Apply now and become the operational backbone of a growing company.Originally posted on Himalayas