Payroll Specialist - Remote

**Job Summary:** The Payroll Specialist is responsible for ensuring the accuracy, integrity, and compliance of all payroll operations across a multi\-client environment. This role serves as both the final checkpoint and the system improver overseeing payroll execution, validating outputs, and ensuring every payroll processed is accurate, compliant, and audit\-ready. This is not just a tactical data\-entry role. While processing payroll and tax administration will be a focus, a key function will also be providing direct oversight and quality assurance across payroll and related financial workflows, identifying breakdowns before they become expensive mistakes. Success in this role means nothing slips, payroll is run on time without errors, compliance issues are caught before they escalate, and both clients and internal stakeholders trust that every number is right the first time. Most importantly, you will share in our commitment to service excellence and accuracy while consistently modeling our culture, core values, and behaviors. **Essential Functions, Accountabilities, and Responsibilities:** Payroll Processing Oversight \& Execution * Execute scheduled payroll cycles across multiple clients using their preferred platforms (Gusto, QBO, etc.) * Review payroll data prior to submission including hours, rates, deductions, and tax configurations * Approve and validate off\-cycle payroll runs including bonuses, retro pay, PTO payouts, and terminations * Ensure payroll is processed on time with complete accuracy across all assigned clients * Validate 401(k) contributions, benefit deductions, garnishments, etc. * Ensure proper recording, journal entries, and reconciliation of payroll liabilities within financial systems * Create and maintain all client payroll filing spreadsheets, timesheet records, and trackers Quality Assurance \& Audit Controls * Conduct pre and post\-processing payroll audits to validate accuracy of wages, taxes, and deductions * Identify discrepancies, investigate root causes, and implement corrective actions before finalization * Establish and maintain payroll QA checklists, validation protocols, and audit trails * Review and approve payroll journal entries and ensure proper financial mapping Tax Compliance \& Filings * Oversee multi\-state payroll tax compliance including registrations, filings, and account maintenance * Prepare and file monthly/quarterly multi\-state sales tax, excise tax, B\&O, and/or other required filings * Maintain accurate tax schedules and reconcile liabilities monthly; update tax codes * Monitor nexus changes and ensure compliance with evolving state requirements * Monitor agency notices, resolve discrepancies, and maintain accurate tax account data * Ensure compliance with wage and hour regulations, deductions, and reporting requirements * Manage DOR registrations, license renewals, and state compliance filings * Coordinate and prepare work comp and CNA audit documentation/reports * Validate p