Request for Proposal- Travel Management Company

(Voire plus bas pour la version française)OverviewProject ObjectiveFòs Feminista is issuing this RFP to solicit proposals from qualified travel service agencies located in Africa. Beyond the specific questions outlined below, FÒS FEMINISTA seeks a partner who:Provides top notch multi-lingual customer service to travelers.Can demonstrate a proactive culture of service, treating FÒS FEMINISTA’s travel spend as its own.Is uniquely adept at booking and providing subject matter expertise for complex international trips.Provides timely and detailed reporting to facilitate travel expense reporting and audit compliance.Request for ProposalFÒS FEMINISTA makes no representations, warranties, or agreements with respect to this RFP. In addition, FÒS FEMINISTA makes no commitment to purchase any products or services or take any other action, including but not limited to, awarding a contract to the supplier submitting the lowest cost proposal. Material contained in this RFP is to be considered confidential and proprietary information, subject to restrictions outlined here. FÒS FEMINISTA reserves the right to amend or cancel this RFP at any time for any or no reason. All amendments to this RFP shall be made in writing.RFP TimelineRFP Advertised: March 5, 2026RFP Responses due: April 30, 2026Initial Evaluation complete: May 15, 2026Interviews with Finalists / Agency Award: June 15, 2026Services in effect: As soon as possibleAbove dates are subject to change, and respondents will be notified per the above.About FÒS FEMINISTAFòs Feminista is an intersectional feminist organization centered around the sexual and reproductive rights and needs of women, girls, and gender-diverse people. Led and governed by the Global South, Fòs Feminista works as an alliance of organizations in 35 countries worldwide to advance sexual and reproductive health, rights, and justice (SRHRJ). Fòs Feminista is both the connective tissue that links these diverse partners in an alliance and an active participant in the broader ecosystem of actors working on SRHRJ. We connect partners across movements and borders, amplify innovative partner-led solutions, and catalyze political will and resources for an intersectional feminist agenda on SRHRJ.Fòs Feminista’s role is to facilitate transnational and transregional collaboration, advocacy, research, policy work and learning among partners; amplify partners’ work and voices; accompany partners’ institutional strengthening; and catalyze and channel funding to support partners’ work. For more information on FÒS FEMINISTA, please visit the external website at www.fosfeminista.org.FÒS FEMINISTA currently has 64 employees and has offices in New York, Mexico, and operates in the following countries:Africa: Cote d’Ivoire, Kenya, Nigeria, Senegal, TanzaniaAsia: India, PhilippinesEurope: United Kingdom, SpainLatin America and The Caribbean: Argentina, Brazil, Colombia, Honduras, Mexico, Panama, UruguayMiddle East: UAENorth America: Canada, United StatesCurrent Travel ProgramIn 2025, Fòs Feminista ‘s annual travel spending was roughly USD $1 million, and the vast amount of our travel (over 90%) was international with a few US domestic trips. RFP Process & InformationProposal SubmissionProposals must address and respond to all issues raised in the RFP. Proposals are expected to be binding for a period of one hundred and twenty (120) days from the published response date.RFP Questions & CriteriaMinimum Requirements (please answer yes or no)- Has your company been in business for at least five years?- What languages do your agents speak (English and French is a must. Spanish is an advantage)?- What is the Annual gross travel booking?- Do you provide 24/7 service.?- Does not outsource after-hours service.- Do you have the ability to manage passenger profiles?- Is more than 50% of your business international business travel ?- Are you eligible to serve as an organization that receives funding from the US government, the UN, and the European Union?While firms will not be disqualified out of hand if any of the above criteria are not met, these are vital components of any proposal and will be weighted appropriately. Firms that qualify according to the above pass/fail criteria should respond to the questions below:RFP QuestionsPlease present your responses in precisely the same sequence as the questions are presented here. Please use the Question Outline as stated here.General/OverviewPlease introduce your Team and services and why you are interested in servicing our travel needs? Also provide a brief overview of why you believe you are best suited to provide travel management services to FÒS FEMINISTA.Define the implementation of timing and process upon selection.Experience of the AgencyDescribe the mix of clients you currently have and your experience in booking travel in the Global South and particularly in Africa arranging travel to FÒS FEMINISTA’s operating locations.Technical Approach to FÒS FEMINISTA’s RequirementsA