Administrative Assistant

Administrative Assistant **Seedling and Stone Therapy \| San Francisco, CA (Remote/Hybrid)** **Part\-Time \| Hourly \| 22\.00\- 25\.00 an hour** About Us Seedling and Stone Therapy is a warm, child\-centered group practice in San Francisco specializing in play\-based therapy, family counseling, and school\-based mental health services. We work with children, adolescents, and families — and we believe every child deserves to be heard, understood, and supported. We're a small, values\-driven team growing with intention. Our culture is grounded in authenticity, compassion, and connection — and we're looking for someone who shares those values. The Opportunity We're looking for a detail\-oriented, motivated **Administrative Assistant** to support the day\-to\-day operations of our practice. This is an excellent opportunity for a **psychology or counseling student** who wants real\-world experience inside a growing mental health group practice. You'll work closely with the Clinical Director and clinical team to keep things running smoothly — from client coordination to social media to policy documentation. What You'll Do **Operations \& Office Management** * Manage scheduling, calendars, and client coordination tasks * Support intake workflows and follow up with inquiries * Maintain organized digital filing systems and records * Order supplies and support general office operations (virtual and in\-person as needed) **Policies \& Procedures** * Assist with updating and formatting policy and procedure manuals * Support onboarding documentation and SOP maintenance * Coordinate with the clinical team to ensure documentation stays current **Marketing \& Content** * Post consistently to social media platforms (Instagram, Facebook, LinkedIn) * Update and maintain the practice blog with provided content * Support the development of marketing materials, email newsletters, and community outreach content **Clinician \& Client Support** * Serve as a communication bridge between clinicians and clients * Support scheduling, reminders, and referral coordination * Help ensure a seamless client experience from first contact onward You're a Great Fit If You... * Are currently pursuing a degree in **Psychology, Counseling, Social Work, or a related field** * Are highly organized, detail\-oriented, and take pride in getting things right * Bring **warmth and positive energy** to everything you do — people feel it when they interact with you * Have strong written communication skills * Are comfortable with technology (Google Workspace, social media platforms, scheduling tools) * Can handle sensitive information with **professionalism and confidentiality** * Thrive in a small, collaborative team environment and bring enthusiasm to the work * Are genuinely interested in mental health, child development, or family services Bonus Points For * Experience with EHR/practice management platforms * Familiarity with Canva, Later, or other content tools * Prior ad