Executive Assistant Legal and Human Resources

remote type Hybrid locations Charlotte, NC US time type Full time posted on Posted Today time left to apply End Date: September 8, 2026 (7 days left to apply) job requisition id DT\-19427**Inside the Role** Provide comprehensive administrative support to two executives and their direct reports, focusing on daily departmental needs. Proactively manage schedules, travel, meeting preparation, and email priorities to ensure seamless organization and readiness. Respond efficiently to ad\-hoc requests and support departmental and cross\-departmental events.**Posting Information** We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected. **We Take Care of Our Team** Pay offered dependent on knowledge, skills, and experience Benefits include annual bonus program; 401k company contribution with company match up to 6% as well as non\-elective company contribution of 3 \- 7% depending on age; starting at 4 weeks paid vacation; 15 calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive healthcare plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short\-term and long\-term disability plans. **What You Drive at DTFS** * Calendar/E\-mail/Meeting Management: Support two executives with daily administrative tasks and maintain close communication regarding upcoming commitments, deadlines, and responsibilities. Manage calendars, monitor email for urgent departmental matters, schedule and coordinate meetings, prepare agendas, print materials, take minutes as needed, and handle meeting logistics, including rooms, meals, and technical setup. Review departmental calendars and email regularly to support proactive preparation for executives and their teams. * Departmental Information Support: Maintain and organize departmental documents, reports, and data through accurate storage, filing, and retrieval processes. Prepare reports, collect and arrange information, support historical reference needs, and ensure confidentiality, discretion, and data integrity. Monitor document types and usage to inform future documentation practices. * Travel Coordination: Coordinate business travel for two executives, including confirming travel needs, booking arrangements, preparing itineraries, supporting other travelers as needed, handling expense reports, and serving as the primary contact for guests attending departmental or company\-wide events. * Department Administration \& Accounting: Manage office supplies, monitor inventory, anticipate department needs, evaluate and order products, and verify receipt. Oversee expense reports, invoice payments, purchase orders, cross\-charge processes, authorized signature cards, vendor coordination, and related compliance support with Operations and Finance. * Department