Project Coordinator

OverviewPosition Overview: The Project Coordinator supports Project Managers and cross-functional teams in the successful delivery of software initiatives. This role is responsible for project organization, tracking, documentation, and communication, ensuring that work stays aligned to scope, schedule, and process.  In a fast-paced software environment, the Project Coordinator plays a critical role in keeping projects running smoothly by maintaining project artifacts, monitoring risks and issues, coordinating meetings, and ensuring accurate, timely information flows between internal teams and customers.  This role is ideal for someone early in their project management career who is highly organized, detail-oriented, and eager to grow within a technology-driven organization.  About HealthEdge: HealthEdge’s mission is to revolutionize healthcare through transaction automation and enablement of real-time business and clinical engagement among healthcare payers, providers, and patients. Our passionate, collaborative, and results-oriented team works remotely from coast to coast within the US as well as in various locations across India, with employees who specialize in healthcare payer business and technology. Responsibilities:Project Coordination & Tracking  Maintain and update project schedules, task lists, and milestones in project management tools  Track and update RAID logs (Risks, Actions, Issues, Decisions)  Monitor progress against plan and flag risks, dependencies, and delays to the Project Manager  Support tracking of change requests, scope updates, and project decisions  Documentation & Reporting  Maintain accurate, up-to-date project documentation and artifacts in designated repositories  Prepare weekly project status reports and dashboards for internal and customer stakeholders  Capture meeting notes, action items, and decisions; follow up to ensure closure  Ensure project records follow established standards and frameworks  Meeting & Communication Support  Coordinate and support internal and external project meetings  Prepare agendas, materials, and presentations for project forums  Distribute meeting minutes and action items in a timely manner  Serve as a communication bridge between Project Managers, delivery teams, and stakeholders  Administrative & Operational Support  Track team time, allocations, and PTO as needed for project planning  Support budget tracking and basic financial reporting  Monitor tickets, defects, and issues in systems such as Jira or ServiceNow  Assist with SharePoint or project site setup and ongoing maintenance  Process & Continuous Improvement  Ensure projects adhere to defined delivery methodologies and governance standards  Identify opportunities to improve project coordination, reporting, and execution efficiency  Support audits, readiness reviews, and operational checkpoints as required  What you bring: Required  1–3 years of experience in project coordination, operations, or a related role  Strong organizational skills with exceptional attention to detail  Ability to manage multiple tasks and priorities in a deadline-driven environment  Clear written and verbal communication skills  Comfort working with cross-functional teams in a software or technology setting  Preferred  Experience in a SaaS, software, or professional services organization  Familiarity with project and collaboration tools such as Smartsheet, Jira, Salesforce, SharePoint, or similar  Exposure to Agile or hybrid delivery environments  Bachelor’s degree or equivalent professional experience  CAPM from PMI or equivalent certification  Key Competencies  Organization and follow through  Stakeholder communication  Risk and issue awareness  Tool proficiency and data accuracy  Professional judgment and discretion  Continuous improvement mindset  Strong knowledge of industry business practices and value offerings. Demonstrated leadership skills Career Growth: This role provides a strong foundation for progression into:  Associate Project Manager  Project Manager  Program or Delivery Operations roles  The Project Coordinator gains hands-on exposure to real project delivery, customer interaction, and enterprise software operations.    HealthEdge commits to building an environment and culture that supports the diverse representation of our teams. We aspire to have an inclusive workplace. We aspire to be a place where all employees have the opportunity to belong, make an impact and deliver excellent software and services to our customers. Geographic Responsibility: While HealthEdge is located in Boston, MA, you may live anywhere in the U.S. Type of Employment: Full-time, permanent Travel%: 10% or less FLSA Classification (USA Only): Salaried, Non-Exempt Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:  The employee is occasionally required to move around the office. Specific vision abil