Part time Administrative Support Specialist

**Position Title:** Administrative Support Specialist **Location:** Marion County, Oregon **Reports To:** Director of Community Experience and Support **Position Type:** Part Time 20 hours per week **Compensation and Benefits:** * Pay: $31 per hour * 20 hour work week 4 hour shifts * 401k (Currently no employer matching) * Sick Leave Accrual * Paid Vacation * Paid Holidays * Professional Development Opportunities * Will have 1 day remote work, but possible to for more remote days as the schedule allows **Position Overview** Better Together Supports is a person\-centered agency committed to providing high\-quality, compassionate support to individuals with intellectual and developmental disabilities. We believe that building strong relationships—with our clients, staff, and community partners—is at the heart of effective support services. We are seeking a detail\-oriented Administrative Support Specialist to manage office operations, support our team infrastructure, and ensure seamless day\-to\-day administrative functions across our organization. This position works to assist with various community and job related events in Salem, Clackamas, Washington and Multnomah county and does require occasional driving to these various locations to participate. Occasional evening or weekend hours will be required throughout the year. This role focuses on maintaining efficient office systems, supporting staff needs, and coordinating logistics to enable our team to deliver exceptional services, and organized events. **Key Responsibilities** **Office Operations \& Maintenance** * **Facility Management**: Maintain clean, organized office environment including general cleanup and maintenance tasks * **Office Aesthetics**: Care for office space and maintain welcoming workspace atmosphere, may include watering plants * **Supply Management**: Monitor and maintain inventory of office supplies and equipment; establish and manage inventory tracking systems **Communication \& Phone Systems** * **Call Management**: Operate cloud\-based phone system and direct calls to appropriate departments, answering reception calls and general questions * **Inter\-office Communication**: Facilitate communication flow between Salem and Portland locations * **Material Delivery**: Coordinate and execute delivery of interdepartmental materials between office locations **Employee Recognition \& Engagement** * **DSP of the Month Program**: Research and identify nominees, create recognition materials, coordinate with social media team for posts * **Employee Milestones**: Track and organize recognition for employee anniversaries, birthdays, and achievement milestones * **Staff Appreciation**: Support various employee recognition initiatives and celebrations **Event Planning \& Logistics** * **Event Coordination**: Handle logistics for company events including venue research, booking, and vendor coordination * **Purchasing Support**: Execute purchasing for events, supplies