Administrative Assistant

iamHeart is an online meditation school with students around the world who have a deep desire to know the nature of themselves, the universe they inhabit, and the relationship between the two. We are seeking an assistant administrator who is interested in working with a mission\-oriented company and is flexible, precise, and responsible. This position is mostly remote but with some in\-person meetings and errands in Tucson as well as occasional out\-of\-town events when needed. This role would work directly with the Operations Director in daily duties and larger projects as the non\-profit continues to grow and change. This is an opportunity to learn the inner workings of a small but impactful community and gain meaningful responsibility in the team. Responsibilities (not limited to) * Answer phones and emails * Manage contracts for events, teachers, and classes * Learning Management System onboarding, enrollment, and notifications * Maintain office calendar of events, classes, and offerings * Organize event and residency logistics * Prepare event and classroom materials * Assist with financial operations and payment tracking * Report directly to and assist the Director of Operations * Register students and manage student accounts * Process onboarding for various programs * Monitor merchandise inventory, orders, and shipping * Provide customer service and foster positive community relationships * Manage daily, weekly, and monthly operational tasks * Organize digital files, documents, and internal resources * Take meeting notes and distribute agendas and action items * Process program applications and enrollment paperwork * Coordinate Zoom meetings and virtual classroom logistics * Help manage project timelines and operational checklists * Assist with donation processing and donor acknowledgments * Perform other administrative and operational duties as assigned Skills Needed: * Excellent organizational and time management skills * Strong written and verbal communication * High attention to detail * Ability to manage multiple projects simultaneously * Comfortable learning new software platforms * Experience with spreadsheets and document management * Customer service mindset * Ability to work independently while collaborating with a remote team * Professional, dependable, and adaptable Pay: $16\.00 \- $18\.00 per hour Benefits: * Health insurance * Paid time off Work Location: Hybrid remote in Tucson, AZ 85750