Sales Assistant

Sales Assistant – CRM, Scheduling & Sales Operations | RemotePosition Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team across CRM management, scheduling, proposals, reporting, and day-to-day sales operations.This is not a sales-closing role. Your responsibility is to keep the sales team organized, prepared, and focused on revenue-generating activities.You’ll help ensure CRM records stay accurate, sales calls and follow-ups happen on time, proposals are polished, pipeline reporting remains reliable, and no lead, task, or opportunity falls through the cracks.If you enjoy structure, coordination, and helping high-performing sales teams operate efficiently, this role is a strong fit.What You’ll OwnCRM Management & Sales Operations Maintain accurate records in CRM platforms such as: Salesforce HubSpot Zoho CRM Pipedrive Update leads, contacts, opportunities, and pipeline stages Keep notes, activities, follow-ups, and next steps current Identify and remove duplicate, incomplete, or outdated records Maintain strong CRM hygiene and reliable pipeline visibility Track outstanding sales activities and deadlines Support day-to-day sales workflows and operational organization Ensure sales representatives have accurate information when they need it Scheduling & Calendar Coordination Schedule: Sales calls Product demos Follow-up meetings Internal meetings Coordinate calendars across multiple time zones Manage scheduling through Google Calendar, Outlook, and Calendly Handle reschedules, reminders, and meeting logistics Monitor upcoming meetings and identify potential scheduling conflicts Ensure sales representatives have the right context and materials before meetings Keep follow-up meetings and next steps moving on time Proposals & Sales Documents Prepare, format, and proofread: Sales proposals Quotes Presentations Client-facing documents Support RFP and RFI responses using approved templates Create polished materials using Google Slides, PowerPoint, and Canva Review documents for accuracy, formatting, and completeness Ensure sales materials are professional and delivered on time Maintain organized versions of proposals and supporting documents Reporting & Pipeline Tracking Prepare weekly and monthly sales reports Track: Pipeline activity Conversion metrics Sales KPIs Deal progression Maintain dashboards and reporting trackers Keep pipeline information current and reliable Identify missing or outdated information before reporting Ensure leadership has accurate visibility into sales activity and pipeline performance Communication & Follow-Up Draft professional follow-up emails, reminders, and meeting summaries Support inbound lead routing and response coordination Track outstanding actions and follow-ups Ensure prospects receive timely communication Help maintain momentum throughout the sales process Flag overdue tasks or stalled opportunities for appropriate follow-up Cross-Functional Coordination Collaborate with Sales, Marketing, Finance, and Operations Coordinate internal handoffs and approvals Track deal-related tasks and documentation Help prevent communication gaps and operational delays Support smooth transitions from sales into onboarding or delivery Maintain visibility into outstanding dependencies across teams Requirements 1–2+ years of experience in: Sales Support Administrative Support Operations Coordination Executive Assistance Hands-on experience with at least one CRM, such as: Salesforce HubSpot Zoho CRM Pipedrive Strong scheduling and calendar management experience Proficiency with Google Workspace and/or Microsoft Office Strong written English communication skills Excellent organizational and multitasking abilities High attention to detail and consistent follow-through Ability to manage multiple priorities simultaneously Comfortable working independently in a remote environment Availability during U.S. business hours Nice to Have Experience preparing sales proposals, decks, or presentations Exposure to SDR or BDR workflows Previous experience supporting Account Executives or sales leadership Experience in: SaaS Recruiting Marketing agencies Professional services Basic Excel or Google Sheets reporting skills Familiarity with: Pivot Tables Dashboards Pipeline reporting Tools & TechnologySalesforce | HubSpot | Zoho CRM | Pipedrive | Google Workspace | Microsoft Office | Google Calendar | Outlook | Calendly | Google Sheets | Excel | Google Slides | PowerPoint | CanvaWhat Makes You a Strong FitYou’ll likely thrive in this role if you: Are highly organized and proactive Enjoy keeping CRMs, calendars, and workflows clean Communicate clearly and professionally Follow through without needing repeated reminders Can manage multiple priorities without sacrificing accuracy Notice missing information or overdue tasks before they become problems