Wholesale Experience & Events Associate

About the Job As the Experience & Events Associate for the Wholesale Department, you will be responsible for executing and elevating the Julie Vos brand experience across in-store events, group dinners, showroom events, and visual merchandising initiatives. You will play a key role in bringing the brand to life through thoughtfully planned events, exceptional hospitality, and elevated customer experiences that strengthen relationships with our wholesale partners. The ideal candidate is exceptionally organized, hospitality-driven, service-oriented, proactive, and passionate about creating polished, memorable experiences that reflect the Julie Vos Brand. This person should possess excellent customer service and relationship-building skills, as they will work closely with our wholesale retail partners and serve as an extension of the Julie Vos Brand. What You’ll Do: Event Planning & Showroom HospitalityPlan, coordinate, and execute wholesale showroom cocktail parties and client eventsManage all catering, rentals, staffing, décor, and event logisticsCreate and manage budgets for showroom events, in-store events, and top retailer dinnersTrack event budgets and expensesServe as on-site host for events, ensuring a polished and elevated guest experienceMaintain showroom hospitality standards year-roundOrder and manage showroom supplies, entertaining materials, and event inventoryCoordinate seasonal event calendars and timelinesPlan and execute private group dinners with top retailers four times per year during the Dallas and Atlanta gift showsCoordinate attendee lists for trade show dinners, retailer events, and showroom experiences, including managing invitations through Paperless Post, tracking RSVPs and guest engagement, and providing attendance and event reportsCoordinate Julie’s in-store appearances with retail partnersServe as primary liaison between Julie Vos and hosting retailersCreate detailed itineraries and ensure all logistics are confirmed in advanceCommunicate expectations, schedules, and deliverables with retail partnersEnsure stores are properly prepared for Julie’s arrival and eventsCoordinate gifting, dinners, and hospitality surrounding retailer visitsRetail Partner Event ExecutionDevelop and maintain a standardized “Retailer Event Playbook”Clearly communicate expectations to retailers hosting a Julie Vos appearance, including:Event promotion and customer/VIP outreachStaffing requirementsVisual merchandising standardsCatering and hospitality expectationsFollow up post-event with recap notes, photos, and performance feedbackVisual Merchandising & Brand Display OperationsExecute Julie Vos visual merchandising initiatives across retail partners andshowroomsCoordinate ordering, production, shipping, and installation of branded displays and fixturesManage timelines for store installations and seasonal refreshesCoordinate directly with retailers, vendors, installers, and shipping partnersTroubleshoot installation or delivery issues as neededMaintain consistency of the Julie Vos brand presentation across all locationsSupport the planning, coordination, and execution of in-store events at the Julie VosDallas retail locationWho You Are:3-5 years of experience in event planning, client support, customer service, hospitality, retail operations, or a related fieldDemonstrated success in planning and executing events, client experiences, or brand activations from concept through completionEstablished network of vendors, venues, caterers, florists, event partners, and service providers preferredStrong communication, negotiation, project management, and relationship-buildingskillsHighly organized with the ability to manage multiple priorities in a fast-paced environment; meticulous attention to detail and accuracyExceptional written and verbal communication skillsStrong customer service mindset with the ability to represent the Julie Vos brand professionally and confidentlyAbility to work independently, anticipate needs, solve problems proactively, and execute successfullyExperience coordinating logistics including travel, shipping, showroom food and beverage inventory, event materials and vendor managementFully remote position with travel requiredWillingness and ability to travel frequently for trade shows and eventsProficiency with Microsoft Office Suite, Outlook, Teams, and Slack; experience with project management tools is a plusWe believe that it takes a diverse team of highly intelligent, passionate, curious, and creative people to develop the exceptional jewelry that is our hallmark. Our employees' varied experiences and perspectives make our teams stronger and more dynamic, and we maintain a standard of kindness, empathy, encouragement and respect for one another. Julie Vos takes great pride in being an Equal Opportunity Employer, with a longstanding policy of hiring based on talent, skills, and potential alone. We do not discriminate on the basis of age, disability, sex, race, national o