Contracts Administrator

Contracts Administrator (Legal Operations, CLM & Contract Lifecycle Management)Position Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleWe’re hiring a detail-oriented and process-driven Contracts Administrator to manage the complete contract lifecycle — from intake and drafting through execution, renewals, compliance tracking, and reporting.This role is critical to ensuring agreements move quickly, accurately, and compliantly across Legal, Procurement, Finance, Sales, Security, and Executive teams.You’ll own:Contract workflowsRedlining & approvalsCLM/repository managementRenewals & obligations trackingCompliance documentationReporting & audit readinessThis is an ideal role for someone who thrives in structured, high-volume environments and enjoys building scalable systems, workflows, and operational discipline.What You’ll OwnContract Lifecycle Management (CLM)Manage contracts from:IntakeDraftingReviewApprovalExecutionStorageRenewalsReportingEnsure contracts are:AccurateCompliantFully executedSearchableAudit-readyContract Drafting, Review & RedliningDraft and manage:NDAsDPAsSOWsMSAsVendor AgreementsOrder FormsPartner/Reseller AgreementsRedline agreements using:Microsoft Word Track ChangesEscalate non-standard legal risks involving:IndemnificationLimitation of liabilityIP ownershipData privacy/securityTermination clausesSLA deviationsMaintain detailed:Deviations logsApproval recordsContract historyApprovals & GovernanceCoordinate approvals across:LegalFinanceProcurementSecurityInfoSecExecutivesEnsure:Commercial terms align with pricingVendor onboarding documentation is completeCompliance requirements are satisfiedVerify supporting documents such as:W-9sInsurance certificates (COIs)Banking formsCompliance attestationsExecution & Repository ManagementManage e-signature workflows using:DocuSignAdobe SignVerify:Signer authoritySignature blocksExecution completenessStore agreements inside:IroncladIcertisAgiloftContractWorksCongaSharePointMaintain complete metadata including:Contract valueTerm datesRenewalsJurisdictionPrivacy/security addendaRenewals, Obligations & ComplianceTrack:Renewal deadlinesNotice periodsPricing triggersDeliverablesContract obligationsSend proactive reminders to stakeholders before deadlines occur.Ensure adherence to:GDPRCCPAHIPAAPCI-DSSSOX requirements where applicableMaintain audit-ready approval and execution records.Reporting & Operational ImprovementsBuild dashboards and reports covering:Contract cycle timesSLA adherenceRenewals pipelineDeviations trackingStandard vs non-standard agreementsImprove:CLM workflowsTemplatesClause librariesApproval routingSelf-service agreementsHelp scale legal operations through automation and documentation improvements.What We’re Looking ForRequired Experience & Skills2+ years of:Contracts administrationLegal operationsContract coordinationHands-on experience with:IroncladIcertisAgiloftContractWorksCongaSharePoint / DriveStrong proficiency with:Microsoft Word Track ChangesExcel / Google SheetsPDF editing toolsUnderstanding of:NDAsDPAsIndemnitiesIP clausesConfidentiality termsLimitation of liabilitySLAsIdeal ExperienceExposure to:GDPR / CCPAHIPAAPCI-DSSRegulated environmentsExperience supporting:Buy-side & sell-side contractsBackground in:ProcurementVendor riskSecurity questionnairesExperience managing:TemplatesPlaybooksClause librariesWhat Makes You a Great FitExtremely detail-oriented and process-drivenStrong organizational and follow-through skillsComfortable managing high-volume contract pipelinesStrong communicator across multiple departmentsAble to identify risks, inconsistencies, and missing information quicklyNaturally focused on building scalable systems and workflowsWhat a Typical Day Looks LikeReview and triage incoming contract requestsDraft and redline agreements using approved templatesCoordinate approvals with legal, finance, procurement, and security teamsManage e-signature workflows and finalize executed agreementsUpdate CLM systems and maintain metadata accuracyTrack renewals and send proactive remindersGenerate reporting dashboards and improve workflowsIn short: You ensure contracts move smoothly from request to signature while maintaining compliance, accuracy, audit readiness, and operational efficiency.Success Metrics (KPIs)Contract cycle times completed within SLAZero missed renewals or notice periods100% repository completeness and metadata accuracyHigh percentage of agreements executed on standard termsAudit-ready documentation maintained at all timesImproved efficiency through workflow optimizationWhy This Role Stands OutHigh ownership over legal and operational workflowsOpportunity to improve and scale contract systemsWork cross-functionally with Legal, Finance, Security, Sales, and ProcurementExposure to modern CLM platforms and enterprise contract operationsRemote flexibility with structured operational processesStrong growth opportunity within legal operations and contract managementInterview ProcessInit