Virtual Legal Assistant

About the OrganizationThe Client is a U.S.-based law firm specializing in immigration and business law. The firm supports individuals and businesses through structured legal processes, documentation, and client coordination. The owner is seeking a long-term Virtual Assistant who can provide reliable administrative support and take initiative in day-to-day operations.Role OverviewThis is not a high-volume call center role. Instead, this position focuses on organized client follow-ups, CRM management, document coordination, and supporting the owner and paralegals to ensure smooth workflow. The ideal candidate is proactive, detail-oriented, and comfortable managing communications through GoHighLevel while keeping everything organized and up to date.Key Responsibilities:Manage incoming and outgoing calls and text messages through GoHighLevelFollow up with new leads and update CRM notes accuratelySend engagement letters and client checklists as neededKeep client records organized and completeProvide regular updates to the owner regarding client activityCoordinate with paralegals for minor administrative tasks (e.g., sending FedEx labels, preparing checklists)Ensure no leads or tasks fall through the cracksRequirementsMust-Have Qualifications:Previous experience as a Virtual Assistant or Administrative AssistantStrong English communication skills (verbal and written)Experience using CRM systems (GoHighLevel experience is a strong advantage)Highly organized with strong attention to detailAble to work independently and take initiativeIdeal Candidate Profile:Proactive and anticipates needs without constant instructionFollows up consistently and keeps tasks movingCalm, professional, and confident when speaking with clientsInterested in long-term stability and growthBenefitsOpportunities for growth and advancementCompetitive compensation package, including HMOPaid time off, including US holidays and vacationFull-timeRemote (Philippines-based)Originally posted on Himalayas