Executive Administrative Virtual Assistant

Job Title: Executive Administrative Virtual AssistantPosition type: Full-timeWork hours: 40+ hours per weekWork days:Monday – Thursday: 8:30 AM – 4:30 PM EDTFriday: 9:00 AM – 4:00 PM EDTCandidate should be flexible to work a full 8:30 AM – 5:30 PM EDT schedule (Monday–Friday) if needed to complete the full 40-hour work week based on operational requirements.Salary: $5 - $6 per hour depending on experienceJob code: SJM-SageWorkplace: RemotePreferred Candidate Location: PhilippinesScope of Work/ResponsibilitiesProvide high-level administrative and operational support in a fast-paced remote environment.Key Responsibilities:Calendar and appointment managementScheduling meetings and sending remindersEmail and inbox management (sorting, prioritizing, responding)Managing phone calls, text messages, and communication channelsPreparing reports, spreadsheets, presentations, and documentsCoordinating with internal teams, vendors, and external partnersOrganizing digital files, systems, and workflowsKPI tracking, reporting, and data managementCRM and database updatesAdministrative and executive support tasksAssisting with operational projects and process improvementsManaging newsletters and follow-up communicationsFocus Areas:Executive & Administrative SupportScheduling & CoordinationKPI Tracking & ReportingCommunication & OrganizationProactive Initiative & Problem SolvingRequirementsPrevious experience as an Executive Assistant, Administrative Assistant, or Virtual AssistantStrong organizational and multitasking abilitiesExcellent written and verbal communication skillsAbility to work independently with minimal supervisionStrong problem-solving and critical thinking skillsDetail-oriented and highly accurate with documentation and schedulingTech-savvy and quick to learn new platforms and systemsReliable internet connection and dependable work setupPreferred Software & Tools ExperienceCRM systemsSlackSalesforceWhatsAppSkypeVoIP systemsGoogle Workspace / Microsoft OfficeScheduling and calendar management platformsIdeal Candidate TraitsProactive and self-directedRequires minimal micromanagementStrong understanding of workflows and systemsReliable and consistent performerProfessional and resourcefulStrong communication and interpersonal skillsOrganized and detail-orientedAble to anticipate needs and solve problems independentlyGrowth-minded and adaptableDeal-BreakersRequires constant supervision or micromanagementPoor communication skillsUnreliable attendance or inconsistent work historyInability to manage multiple priorities effectivelyTechnical issues that interfere with work performanceLack of professionalism or initiativeBasic requirementsMust be proficient in speaking and writing English very clearlyMust have relevant work experienceBe able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]Must be available for video meetings with your camera on (when needed)Technical requirementsDevice: Reliable laptop or desktop computer.Internet: High-speed connection (minimum 10 Mbps).Audio: Noise-canceling headset.Video: Webcam for virtual meetings.Workspace: Quiet, professional environment.BenefitsDedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.Top 1% VA Performance Training: Access to proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.Originally posted on Himalayas