Executive Assistant for AI Startup

About UsPomelo places the best offshore talent with top brands, startups, and agencies across the globe. We enable hard-working and ambitious talent to work remotely from their home countries, while gaining exposure into how the world’s top companies operate.About the RoleWe’re looking for an experienced, reliable, proactive, and extremely hard-working Executive Assistant to support a VC-backed, US-based healthcare tech startup (that has raised over $100M in venture funding). You will be supporting the company's Business Operations Lead (and the Business Operations team) in this role. Your goal will be to take as many tasks off the executive's plate as possible, helping them optimize/save time and support the growth of the business. You'll need to have exceptional organization, communication, and problem-solving skills to excel in this role.ResponsibilitiesAct as the right hand to the executives for all administrative and operational tasks, helping the executives save time and resourcesManage/organize email inboxes and calendars for the executives, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requestedProactively follow-up with timely reminders and to-do listsSet the agenda and discussion points/topics for the executives' meetingsAct as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finishLead, manage, and oversee project timelines, budgets, and resources Create knowledge bases, SOPs, and other documents based on business needsActively listen to executives' feedback and gather insights to constantly identify opportunities for business improvementHandle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursementEnsure that all deadlines are met and all work is produced in a timely mannerPerform ad hoc administrative, business operations, and special project tasks as neededQualificationsBachelor’s degree in a relevant field4-5+ years in an executive assistant/operational/admin role Professional fluency in English with excellent written, reading, and speaking skillsProficient in Slack and Google Workspace; experience with project management tools is a plusAbility to handle confidential information and anticipate needsAbility to work in a 12-hour shift in US Pacific Time zone (9:00am-9:00pm PT) - note that the shift will not be maxed out with work every minute; the team is just looking for a candidate who is generally available during much of the day, as the BizOps team works long hoursBenefitsCompetitive pay, always in US dollarsWork remotely from the comfort of your homeHealth & wellness benefitPaid holidays and time offPerformance and referral bonusesGlobal exposure to the world’s best companiesOriginally posted on Himalayas