Operations Assistant (Construction Support) (Job ID: PRIRIC1)

IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISHOperations Assistant (Construction Support) Job ID: PRIRIC1 Industry: Construction Location: LATAM (Spanish needed) Job Status: Full Time Work Schedule: Monday to Friday 7:00AM to 4:00 PM EST Salary: $7 - $8 per hour Target Start Date: ASAPROLE OVERVIEWAbout the Client:The client is a general contracting and construction company operating across residential and commercial projects, with a strong focus on custom millwork, kitchens, and built-ins. The company has around 40 employees including field teams and shop staff, and is currently experiencing rapid growth with approximately 20 active projects starting in the near term. The internal structure includes multiple foremen, a shop manager, and leadership that is heavily involved in day to day operations. The client uses project management systems to improve coordination and is actively working on strengthening operational systems, communication flow, and reporting consistency across all job sites. The environment is fast paced, highly hands on, and requires strong coordination between field operations, vendors, and back office processes. About the Role: This role is an Operations Assistant focused on supporting construction operations, field coordination, and administrative execution across multiple job sites. The position works directly with leadership and field teams to ensure that operational data such as invoices, job updates, attendance, vendor communication, and field notes are captured, updated, and distributed in real time. A core part of the role is reducing repetitive operational load from leadership by ensuring that information moves from field activity to systems without delay or loss. This includes working inside tools like QuickBooks and Buildertrend, following up with field teams, and maintaining operational accuracy across multiple active projects in parallel.Key ResponsibilitiesDaily Operations & CoordinationMaintain and update leadership and team calendars with job site locations and schedulesTrack daily field updates and ensure information is communicated across the teamFollow up with foremen and field staff to ensure daily logs and updates are completedData Entry & Administrative SupportEnter invoices into QuickBooks on a daily basisAssign receipts and expenses to correct job numbersTrack petty cash and basic job related expenses for cost visibilitySupport accurate and timely record keeping across all projectsProject System ManagementUpdate Buildertrend or similar project management systems with job informationInput meeting notes and field updates into project recordsEnsure tasks and updates in the system are completed and followed throughVendor & Procurement SupportCommunicate with vendors to request pricing and confirm deliveriesSupport coordination of material deliveries to job sitesMaintain updated vendor records and basic procurement trackingField Communication SupportFollow up with field teams regarding clock ins and job site attendanceSupport accurate time tracking and reporting using GPS based systemsHelp ensure daily field logs and updates are completed and submittedQualifications & SkillsMust HaveFluent English and Spanish communication skills, with ability to interact directly with field teams and leadershipProven experience in high volume administrative coordination, data entry, or operations support rolesStrong Excel or Google Sheets skills, including ability to track multiple active data streamsExperience handling time sensitive tasks where same day execution is required (invoicing, updates, reporting)Ability to manage multiple concurrent projects and prioritize based on urgency in a fast paced environmentHigh attention to detail, especially in financial and operational data accuracyFamiliarity with construction environments, job site operations, or trade terminologyOriginally posted on Himalayas