EXECUTIVE ASSISTANT

**EXECUTIVE ASSISTANT** **Location:** La Jolla, CA office (primary), with hybrid / remote flexibility for portions of the week **Hours:** Part\-Time (20–25 hrs/week) or Full\-Time (40 hrs/week) — candidates should indicate their preference and availability **Compensation:** $25–$30/hour, depending on experience and schedule **Job Summary** CEO of a restaurant group is seeking a highly organized, proactive, and trustworthy Executive Assistant. This is a hybrid role: part traditional EA, part personal assistant, with light project\-management and coordination responsibilities layered in. The ideal candidate is equally comfortable managing an inbox and calendar as they are running errands, coordinating with household vendors, and helping keep family logistics on track. A valid driver's license, clean driving record, and reliable vehicle are required, as the role includes regular local driving and errands. **Key Responsibilities** **1\. Email Management** * Monitor and respond to emails on behalf of the CEO * Prioritize and flag important messages * Draft and edit email correspondence **2\. Calendar Management** * Schedule and coordinate meetings, appointments, and events * Send calendar invites and reminders * Resolve scheduling conflicts in a timely manner **3\. Travel Coordination** * Arrange domestic and international travel, including flights, accommodations, and transportation * Prepare travel itineraries and ensure all details are covered * Handle last\-minute changes and emergencies efficiently **4\. Document Management** * Edit and proofread documents for accuracy and clarity * Prepare presentations, reports, and other business documents * Maintain and organize digital files and records **5\. Vendor Communication** * Liaise with vendors and service providers, and pay bills * Obtain quotes, negotiate contracts, and handle invoicing * Ensure timely delivery of goods and services **6\. Meeting Support** * Prepare agendas and materials for meetings * Take and distribute meeting minutes * Follow up on action items and deadlines **7\. Project Coordination** * Assist with special projects as assigned, business and personal * Track project progress and follow up without needing to be chased * Coordinate with various people (family members, business contacts, vendors) to keep timelines on track **8\. Administrative Support** * Handle confidential and sensitive information with discretion * Manage office supplies and equipment orders * Perform general administrative tasks as needed **9\. Client Relations** * Serve as a point of contact for clients and stakeholders when needed * Ensure prompt and professional communication **10\. Technology Proficiency** * Utilize Microsoft Office, Google Workspace, LastPass, and project/email management tools to enhance productivity * Troubleshoot minor technical issues **11\. Personal Assistant \& Household Support** * Run errands using own vehicle — bank, post office, shopping, returns,