Virtual Assistant - Board Support

**Virtual Assistant – Board Support** **Mental Health Association of Maryland (MHAMD) \& BrainFutures** **Part\-Time, Remote \| Up to 5 Hours per Week (Variable)** **Position Summary** MHAMD and BrainFutures seek a Virtual Assistant to provide administrative and coordination support to their Boards of Directors and committees. This role requires exceptional follow\-through, sound judgment, discretion, and professionalism when working with senior executives and board members on sensitive and strategic matters. **Key Responsibilities** * Coordinate schedules for two Boards of Directors (approximately 10–15 members each) and five committees. Proactively resolve scheduling conflicts through persistent follow\-up, including direct phone and text outreach when email is insufficient. * Prepare and distribute meeting agendas, materials, and communications in coordination with staff and board leadership. * Set up and host Zoom meetings, provide technical support as needed, and prepare accurate, concise meeting minutes that reflect sensitive, nuanced, and strategic discussions. * Facilitate timely information exchange among board and committee members and staff, track outstanding requests, and follow through to completion. * Maintain organized board records and handle confidential information with appropriate discretion. **Time Commitment:** Flexible, averaging fewer than five hours per week, with workload varying according to meeting schedules and board activity. **Requirements** * Prior experience supporting Boards of Directors, executive leadership teams, or senior\-level committees strongly preferred. * Demonstrated initiative, persistence, and accountability for results rather than merely completing assigned steps. * Proficiency with Microsoft 365, Outlook, Zoom, and AI tools. * Strong interpersonal judgment and the ability to maintain strict confidentiality. **Benefits** Hourly non\-exempt, no benefits, flexible, averaging fewer than five hours per week **Compensation:** $30\-$40 per hour depending on experience