Remote Executive Assistant

Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Typical Duties and Responsibilities (may vary based on client needs)Calendar & Schedule ManagementManage and coordinate complex calendars and appointmentsSchedule meetings, calls, and events across multiple time zonesAnticipate scheduling conflicts and proactively resolve themEmail & Communication ManagementMonitor and manage inboxes, including drafting and responding to emailsPrioritize communications and ensure timely follow-upServe as a liaison between clients and internal/external contactsAdministrative SupportPrepare documents, presentations, and reportsHandle data entry, file organization, and record maintenanceAssist with project coordination and task trackingTravel & Event CoordinationResearch and book travel arrangements (flights, hotels, transportation)Create detailed itineraries and manage travel changesCoordinate virtual and in-person meetings or eventsOperations & Task ManagementSupport day-to-day business operationsConduct research and compile information as neededIdentify opportunities to improve processes and efficiencyRequirementsSkills & AttributesStrong organizational and time management skillsExcellent written and verbal communicationHigh attention to detail and accuracyAbility to manage multiple clients and deadlinesProactive, resourceful, and solution-oriented mindsetAbility to work independently in a remote environmentPreferredBilingual (English/French and/or Spanish)Experience supporting executives, entrepreneurs, or small business ownersQualificationsAssociate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar roleExperience supporting multiple clients or executives preferredTyping ability of at least 50 WPM with accuracyTechnical SkillsGoogle Workspace and/or Microsoft OfficeCalendar management tools (Google Calendar, Outlook)Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)Communication tools (Slack, Zoom, Teams)Work RequirementsReliable high-speed internet, computer, and phoneAbility to maintain confidentiality and professionalismAvailability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each clientCompensationThis is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.Protecting Yourself from Recruitment ScamsZirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.To help you navigate your job search with confidence, please keep the following points in mind:No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment. Please always verify communications:Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contain