Staff Assistant

**Work Arrangement:** Hybrid (On\-Site and Remote mix) **Requisition Number:** 270435 **Regular or Temporary:** Regular **Location:**Durham, NC, US, 27710 **Personnel Area:** MEDICAL CENTER **Date:** May 22, 2026 School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world\-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations. Be You. The Duke Occupational Therapy Doctorate (OTD) Division seeks a highly organized and proactive Staff Assistant to support day\-to\-day operations and key program initiatives. In this role, you will serve as a central point of coordination for administrative functions, events, and faculty, staff, and student support, helping ensure the Division runs efficiently and effectively. You will manage complex calendars for the Division, coordinate meetings and events, support faculty and leadership, and handle sensitive communications. This is a fast\-paced role with a mix of independent work and collaboration, ideal for someone who is detail\-oriented, responsive, and comfortable managing multiple priorities. Minimum Requirements * Associate’s degree or equivalent experience * Strong organizational and time management skills * Ability to manage multiple tasks and priorities with minimal supervision * Strong written and verbal communication skills * Experience supporting administrative or operational functions Preferred Qualifications * Bachelor’s degree * Experience in higher education, academic programs, or healthcare settings * Experience with event planning and logistics * Familiarity with Duke systems (e.g., Concur, Buy@Duke) or similar platforms Other Requirements * Ability to handle confidential information with discretion * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) * First 90\-days full\-time onsite presence required with option to shift to 3 days in/2 days work from home hybrid option. Be Bold. * Coordinate administrative operations by managing calendars, scheduling meetings, preparing materials, and supporting divisional leadership * Support the planning and implementation of events (e.g