Executive Operations Associate

The successful candidate must be based in Canada and located within the Eastern or Atlantic time zones.About LiferaftLiferaft builds software that helps organizations find, understand, and act on potential risks from publicly available information. Our clients include corporate security teams around the world, including some of the world’s leading organizations. We’re a remote-first company committed to building a high-performing, values-driven team that operates with clarity, discipline, accountability, and care. Liferaft was recently acquired by global security company Securitas, expanding our ability to deliver intelligence-led security at scale. Together, our technology and security solutions help these organizations protect their people, assets, and operations, making a meaningful impact in the world we live in.What you do as the Executive Operations Associate at LiferaftThis is a unique early-career role working directly with the CEO and Senior Leadership Team (SLT) of a remote-first, growth-stage SaaS company operating within a global organization. While our headquarters are in Halifax, NS, preference will be given to candidates based in Toronto, ON. The role includes some travel, such as quarterly SLT meetings, company events, and conferences, with the potential for part-time in-office work in the future.You’ll gain exposure to how a leadership team and business operates, across strategy, execution, communication, and decision-making, while playing a critical role in keeping that team aligned, organized, and effective.In addition to supporting the CEO, this role helps reduce day-to-day coordination and operational burden across the broader leadership team, ensuring leaders can stay focused on priorities while key logistics, communication, and follow-through are handled effectively.While this role is administrative in nature and includes core executive assistance responsibilities, it is designed for someone with interests and ambitions in growing operational responsibilities over time.If you’re hard working, highly organized, intellectually curious, and eager to learn how a growth-stage company is run from the inside, this role offers an exceptional opportunity.Core ResponsibilitiesExecutive & Leadership SupportManage complex calendars, scheduling, and coordination for the CEO and SLTPrepare agendas, capture key decisions and action items, and track follow-ups from senior leadership meetingsSupport internal communications on behalf of leadershipCoordinate travel, logistics, and scheduling across the CEO and leadership team (including flights, accommodations, and key internal/external meetings)Leadership Team Operations & CoordinationAssist the leadership team in communication across the organization by helping coordinate company-wide updates, meetings, and eventsAssist in maintaining the corporate calendar and schedule of eventsSupport planning, documentation, and operational rhythms of the leadership teamAssist with leadership team and board meeting scheduling, agenda preparation, and timely distribution of materialsReporting & Business InsightsSupport the development and maintenance of leadership team reporting and scorecards (e.g. gathering inputs, formatting and ensuring materials are ready for review)Help build and organize KPI dashboards and internal reportingEngage teams across the company to gather and synthesize relevant business insights for the leadership teamCross-Functional & Parent Company CoordinationAssist with coordination and communication with our parent company, SecuritasIdentify opportunities to improve processes, organization, and clarity across the businessRequirementsWhat You Need to Get the Job DoneAn entry-level candidate with a degree in business administration, operations, management, organizational leadership, or a related field.Exceptionally organized and detail-orientedA strong written and verbal communicatorResourceful and proactive—you figure things out and follow throughComfortable using modern tools, including AI, to improve efficiencyAble to manage multiple priorities and shift context quicklyHighly trustworthy with strong judgment and discretionCurious, ambitious, and motivated to learn how a business operatesSomeone others naturally rely on to bring structure, follow-through and clarityThis role is best suited for someone who is:Energized by being close to decision-makingComfortable supporting others while learning quicklyInterested in building a long-term career in business, operations, or leadershipBenefitsWhy Liferaft?At Liferaft, we believe that our people are our greatest asset. We’re a collaborative, supportive team that values fresh thinking and works together to build and improve how we operate. This role is intentionally designed as a launchpad into business operations and leadership. You’ll work directly with the CEO and Senior Leadership Team, gaining visibility into company strategy, operations, and decision-making, while building a strong foundation