Accounts Payable & Finance Operations Specialist (Full Remote - Europe)

Headquarters: Malta URL: http://everai.ai Our Vision & Products EverAI — Building the Future of AI Companionship One of the Top 15 Largest & Fastest-Growing AI Companies in the World 50 Million Users in 2 years — Help Us Reach 100M first, 500M next   At EverAI, we’re shaping what it means to connect with AI. With 50 million users and counting, we're not just building products — we're creating entirely new categories. Our flagship product is the world’s largest AI companionship platform, redefining relationships for millions. It is governed by our proprietary moderation system, EverGuard — an internal AI designed to ensure everything we build is safe, ethical, and human-first. And we’re only just getting started!   Our Team We are an enthusiastic, passionate and hardworking team of ≈ 75 people. Our founding team has strong entrepreneurial experience building and scaling web products from 0 to IPO.   Alexis Soulopoulos [CEO] • 10+ years in Tech Executive Leadership • Co-Founder Mad Paws Holdings (from 0 to IPO) • Forbes 30 under 30 + Deloitte TechFast50 ’22 & ‘23   Michael Monin [Co-founder & CTO] • 10+ years as CTO / COO (web2/web3), 1+ year in AI/LLM • Serial-entrepreneur: MTK Digital (exited / 0->$20m revenue) and Zipchat (AI Chatbot for E-commerce brands)   Thomas Lacroix [Co-founder & CMO] • 8+ years in Customer Acquisition & E-commerce Growth • Serial-entrepreneur: Curatible (sold to Blackstone) and MTK Digital (exited / 0->$20m revenue)   Maruša Fasano [CFO/Legal] • 25+ years in Finance, Strategy, M&A • Ex-CFO/M&A @Curatible (exited to Blackstone) • Ex-President of the Board @SotremoSA (exited) • Co-founder/CFO @SoftOne (exited)   Your Role We are seeking a disciplined and detail-oriented Accounts Payable & Finance Operations Specialist to support our Finance team. In this role, you will manage supplier invoices, ensure timely payments, reconcile accounts, and help maintain clean finance operations, in direct collaboration with our Financial Controller, Nikolett, and our CFO, Marusa.   Your Responsibilities Accounts Payable Operations: Collect, verify and process incoming supplier invoices Rename, organize, and upload files into the accounting system Ensure complete documentation for posting by the accountant Bank & Payment Activities: Monitor automated bank feeds and identify missing receipts or unmatched items Follow up with internal teams to obtain missing invoices or supporting documentation Prepare payment batches for CFO review and approval Reconciliation & Controls: Ensure accounts payable balances are reconciled correctly in the system Highlight discrepancies and follow up for resolution Assist with month-end AP checks as required Bank & Compliance Support: Act as operational contact for bank compliance or documentation requests Support timely responses to KYC/AML or bank-related queries   Your Qualifications   Hard Skills 2–4+ years’ experience in accounts payable, finance operations, or related field Relevant formal education (Accounting/Finance/Business Management or similar) Strong organizational skills and extremely detail-oriented Experience with accounting systems (e.g., Xero, QuickBooks, NetSuite, SAP) Comfortable working with online banking portals and payment tools Exposure to multi-entity or multi-currency operations   Soft Skills Strong communication & collaborative skills (perfectly fluent in English) Goal-oriented, ownership and commitment Doer mindset - we are moving fast and need people who can balance execution, planning, and strategy Humble - willing to learn, open to feedback Self-motivated and able to work independently with strong structure and accountability Experience operating effectively in fast-growing / startup environments #NSFW - Comfortable working in an industry involving uncensored models and content   Why EverAI?  Exponential Growth: From 50M users in 2 years, to 100M next — and 500M beyond Track Record of Category-Creating Innovation: We consistently launch world-first AI applications — setting the pace, not following it Global Impact: Top-tier user growth, real-world adoption, and cultural relevance Proven Leadership: A senior team that’s launched, scaled, and exited & IPO’d multiple scale ups — now fully focused on reshaping AI companionship Elite Remote Team: 100% remote and built to win — world-class talent from Tier 1 tech companies, with a culture of ownership, velocity, and radical creativity ️Ethical Core: Our AI ecosystem is governed by EverGuard, our proprietary AI moderation technology, ensuring responsible development at scale What We Offer Contract Type: We prefer B2B, but we’re flexible, what matters is long-term commitment and impact Work From Anywhere: Fully remote. Choose the environment where you do your best work Paid Time Off: 4 weeks (20 working days) of PTO per year to recharge and reset ‍‍‍Annual Gathering: A yearly in-person meetup to connect, brainstorm, and celebrate wins together Health & Wellness Sup