Real Estate Closing Coordinator

Real Estate Closing Coordinator – Remote | PST HoursPosition Type: Full-Time Contract (40 Hours/Week) Location: Remote | Must Be Available During PST Business HoursAbout the RoleAt Pavago, one of our clients is hiring a Real Estate Closing Coordinator to support high-volume real estate transactions and help agents operate more efficiently throughout the closing process.This is a fast-paced, operations-focused real estate coordination role where you’ll assist with:offer draftingaddendumsinspection coordinationtransaction workflowscommunication and documentationclosing coordinationYou’ll work closely with the internal agent team to ensure transactions move smoothly, efficiently, and on time.If you thrive in:real estate transaction coordinationfast-moving operational environmentsdetail-oriented workflowsstartup-style teamsthis role is a strong fit.About the CompanyPavago is hiring for one of its clients — an innovative real estate brokerage leveraging technology and operational efficiency to improve the home buying and selling experience.The company combines experienced real estate professionals with modern systems and technology to streamline transactions and improve outcomes for homeowners.What You’ll OwnTransaction & Closing CoordinationSupport agents throughout the full closing processAssist with:offer draftingpurchase agreementsaddendumstransaction documentationCoordinate inspections and follow-upsEnsure all transaction timelines and documentation remain organized and accurateAgent Support & Operational ExecutionRespond quickly to internal agent requests and operational needsHelp agents maximize transaction efficiency and closing volumeMaintain strong responsiveness throughout PST business hoursSupport operational workflows during high transaction periodsCommunication & CoordinationCommunicate professionally and efficiently through:emailtextSlackCoordinate with internal teams, clients, and transaction stakeholdersEnsure all parties remain aligned throughout the transaction lifecycleCRM & Systems ManagementMaintain accurate records across:CRM systemsDocuSign Roomsinternal communication platformsKeep transaction files organized, updated, and accessibleSupport clean operational documentation and workflow trackingWhat Makes You a Strong FitYou are highly organized and process-drivenYou communicate clearly and respond quicklyYou are coachable, adaptable, and eager to learnYou can work independently in a remote environmentYou thrive in fast-moving startup environmentsYou enjoy supporting operational workflows and transaction coordinationRequirements (Must-Have)Experience & BackgroundExperience in:real estate transaction coordinationclosing coordinationadministrative supportreal estate operationsFamiliarity with:offer draftinginspectionstransaction workflowsclosing coordination processesTechnical SkillsExperience using:CRM systemsDocuSign RoomsSlackGoogle WorkspaceStrong organizational and documentation skillsComfortable managing multiple active transactions simultaneouslyCommunication & AvailabilityStrong written and verbal English communication skillsAbility to work:9:00 AM – 6:00 PM PSTAvailability after business hours when deal volume requires additional supportReliable remote work setup and stable internet connectionNice to HaveExperience supporting U.S.-based real estate teamsStartup or fast-growth environment experienceFamiliarity with residential real estate transaction workflowsExposure to high-volume transaction coordination environmentsWhat a Typical Day Looks LikeDraft offers and addendumsCoordinate inspections and transaction updatesRespond to agent requests and operational needsUpdate CRM records and transaction documentationCommunicate with internal teams and transaction stakeholdersTrack transaction timelines and closing progressIn short: You help ensure real estate transactions move smoothly, accurately, and efficiently from contract to close.Key Metrics for Success (KPIs)Accuracy of transaction documentationResponsiveness to agent requestsOn-time completion of transaction milestonesOrganization and consistency across records and workflowsReduction in operational delays and closing issuesInternal team satisfaction and operational efficiencyWhy This Role Stands OutDirect exposure to high-volume real estate operationsOpportunity to work closely with experienced real estate professionalsStrong operational ownership and visibilityFast-moving startup-style environmentOpportunity to grow into:Transaction ManagerOperations CoordinatorReal Estate Operations LeadCompensationCompetitive monthly compensationFully remote work environmentLong-term growth potential within real estate operationsInterview ProcessInitial Screening CallRecruiter InterviewClient InterviewOffer & OnboardingOriginally posted on Himalayas