Operations and Executive Partner (E-Commerce)

We are looking for an Executive Assistant and Operations Manager to work closely with the Founder of a rapidly growing E-Commerce company. This is not your traditional EA role, you’ll be a trusted partner, enabling the Founder to focus on strategic growth while you keep the business running smoothly Work Hours: 30 hours/week (part-time and can transition into full-time); EU working hours Work Set-Up: Remote (PH-based); Independent Contractor Salary: $800-$1600 Role Responsibilities:Own and manage the email inbox, priorities, and daily action items to ensure nothing falls through the cracksTranslate ideas, meetings, and messages into clear tasks, timelines, and follow-upsKeep projects and team workflows moving forward through structure, accountability, and consistent executionBuild, maintain, and optimize internal systems across Notion, Google Drive, and Slack, including SOPs, documentation, and workflowsIdentify inefficiencies and proactively recommend and implement operational improvementsProvide personal and administrative support, including calendar management, scheduling, and travel planningOverall, you create clarity, structure, and momentum so that the CEO can stay focused on strategy, decision-making, and growth.Role Requirements:5+ years of experience as an Executive Assistant or Operations Manager supporting an e-commerce founder or CEOProven expertise in operations and project management, including building systems and automations from the ground upExceptionally proactive, structured, and solution-oriented; you create order out of complexityExcellent written communication and follow-through. Confident decision-maker with strong judgment, knowing when to act independently and when to escalateAdvanced proficiency in Google Sheets, including dashboards, reporting, and automationHands-on experience with Loom, Slack, and modern project management toolsFluent in written and spoken EnglishStrong capabilities in travel planning and logistics management for both business and personal needsNice to Have: Familiarity with AI-powered productivity tools (e.g., Superhuman, Akiflow, Raycast)Experience with Shopify and/or online marketplaces (Amazon,Decathlon, Bol.com)Exposure to financial coordination, including expense tracking and reportingExperience supporting affiliate, influencer, or B2B partnershipRecruitment Process:Initial Interview with HRClient InterviewOffer and OnboardingOriginally posted on Himalayas