Hybrid Executive Assistant & Bookkeeper - (017-862)

​​Looking for Philippines-based candidatesJob Role: Hybrid Executive Assistant & BookkeeperCompensation range: AUD $1,500 – $2,000 / MonthlyEngagement type: Independent Contractor AgreementWork Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.Who The Client Is: Our client is an established Australian business operating across multiple entities with a strong focus on operational efficiency, long-term growth, and high standards of execution. The business works across fast-moving commercial environments and manages a broad range of administrative, financial, and operational responsibilities internally.With a growing team and expanding business demands, the founder is looking for a highly capable and dependable support person who can become a trusted right hand across both executive support and bookkeeping functions. The environment is professional, fast-paced, and suited to someone who enjoys variety, ownership, and solving problems proactively.This is an opportunity to work directly with leadership in a business that values initiative, reliability, and long-term commitment.Role Overview: We’re looking for a highly organised Hybrid Executive Assistant / Bookkeeper who can confidently support both operational administration and financial processes across multiple business entities.This role combines executive support responsibilities with hands-on bookkeeping and light accounting administration. You’ll help manage schedules, communications, coordination tasks, supplier interactions, and financial workflows while ensuring accuracy, professionalism, and strong attention to detail at all times.The ideal candidate is proactive, commercially aware, highly organised, and capable of working autonomously with minimal supervision. Strong Australian bookkeeping experience and excellent communication skills are essential for success in this role.Key Responsibilities: Manage day-to-day bookkeeping tasks across multiple trusts and business entitiesMaintain accurate financial records using Xero, QuickBooks, or similar accounting platformsProcess accounts payable and receivable, reconcile transactions, and assist with financial reportingSupport the business owner with executive administration and operational coordinationManage calendars, scheduling, inboxes, follow-ups, and internal coordination tasksLiaise professionally with suppliers, external partners, and internal team membersAssist with invoice management, payment tracking, and general accounting administrationCoordinate documentation, records, and reporting across multiple entitiesHelp improve administrative systems, organisation, and operational workflowsSupport international payment processes and multi-currency transactions where requiredMaintain confidentiality and professionalism when handling sensitive business and financial informationProactively identify inefficiencies, bottlenecks, or areas requiring attentionRequired Skills and Qualifications:Previous experience in both Executive Assistant and Bookkeeping support rolesStrong hands-on experience with Xero is highly preferredFamiliarity with QuickBooks or similar accounting platformsExperience working with Australian businesses and Australian bookkeeping standardsExperience managing multiple entities, trusts, or complex business structures is highly desirableStrong organisational and time management skillsExcellent written and spoken English communication skillsProfessional and confident communication style, including over the phone and video callsAbility to work autonomously and manage priorities independentlyHigh attention to detail and strong problem-solving skillsTrustworthy, reliable, and highly discreet with confidential informationLong-term mindset and genuine interest in growing within the roleNice to HaveExperience supporting founders, executives, or leadership teams directlyExposure to eCommerce businesses or international transactionsFamiliarity with PayPal, foreign exchange payments, or multi-currency reconciliationsExperience coordinating across larger teams or distributed remote teamsUnderstanding of basic financial reporting and cash flow managementExperience improving internal administrative or bookkeeping systemsWork Arrangement & Expectations:This is a remote role that will be set up as an independent contractor engagement.To ensure alignment and transparency, successful candidates will be expected to:Disclose any existing ongoing roles or client workReflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)Originally posted on