Office manager/sales/ Client relations

Job Title: Office Manager / Sales \& Client Relations Company: Wood Wizard Signature Homes LLC Location: Savanna, IL (Hybrid — partial remote available) Pay: $22\.00 – $28\.00 per hour Job Type: Full\-Time Schedule: Monday to Friday \-\-\- ABOUT US Wood Wizard Signature Homes LLC is a custom home builder and restoration contractor based in Savanna, IL, serving Carroll County, Jo Daviess County, and the IL/IA/WI tri\-state area. We build custom craftsman homes, handle structural historic restoration, and run full remodel and exterior crews across the region. We are BBB accredited, 5\-star rated on Google and Yelp, and ranked \#1 for home builders in Savanna, IL. We have an active pipeline exceeding $1 million in contracted work and we are growing rapidly. \-\-\- POSITION OVERVIEW We are hiring a full\-time Office Manager / Sales \& Client Relations professional to own the business operations side of our company. This is a hybrid position — some days in our Savanna, IL office on Route 84, and some days working remotely. This is not a receptionist or data entry role. The person in this position is responsible for keeping a fast\-moving construction company organized, financially healthy, and professionally represented to every client, vendor, and lead we work with. You will work directly with the owner and have real ownership over your responsibilities from day one. \-\-\- RESPONSIBILITIES Bookkeeping \& Financial Management \- Manage QuickBooks on a daily basis — invoicing, job costing, accounts payable/receivable, and bank reconciliation \- Track draw schedules across multiple active construction projects \- Support payroll processing and cash flow management \- Maintain accurate financial records for all active jobs and entities Contracts \& Documentation \- Prepare, review, track, and file proposals, contracts, and change orders \- Maintain organized project files for all active and completed jobs \- Track permit status and documentation requirements by project Client Relations \- Serve as the primary point of contact for clients from first inquiry through project completion \- Manage client communication professionally via phone and email \- Keep clients informed on project timelines, draw schedules, and milestones Sales Support \- Follow up with inbound leads and coordinate estimate scheduling \- Assist with proposal preparation and presentation \- Help move prospective clients through the pipeline from first contact to signed contract Vendor \& Supplier Coordination \- Manage supplier accounts and coordinate material orders \- Communicate with vendors, subcontractors, and suppliers as needed \- Track outstanding orders and delivery timelines \-\-\- QUALIFICATIONS Required: \- Demonstrated experience with QuickBooks (this is required — not optional) \- Strong written and verbal communication skills \- Highly organized with strong attention to detail \- Ability to work independently and manage time wi