Practice Assistant

**Exemption Status**: Hourly Non\-Exempt **Remote Options/Office Hours**: On\-Site **Classification**: Legal Support Staff **Reports To**: Practice Area Manager **Summary of Position**: The Practice Assistant provides vital administrative and organizational support by routing mail and documents, processing incoming and outgoing scanned documents, and maintaining accurate recordkeeping to support other legal staff members who manage physical and electronic files. This position helps ensure that case materials are properly organized, accessible, and maintained in accordance with firm protocols and retention requirements. This position requires that the Practice Assistant be extremely detail\-oriented, organized, critical about accuracy, spelling and grammar and possess the ability to prioritize and follow up. This is a very fast\-paced environment, and the Practice Assistant must be able to multitask and assist attorneys and staff with a voluminous caseload. This role requires a self\-starter who is willing and open to learning new skills as well as taking initiative and being proactive. JKZ employees are expected to “Think Outside the Box,” applying creativity, sound judgment, and initiative to deliver thoughtful solutions and exceptional client service. Practice Assistants are expected to model and uphold JKZ's mission, vision, and values in all professional interactions and to consistently produce work that meets or exceeds the JKZ Standard. **Direct Reports**: N/A **Essential Duties and Responsibilities, including but not limited to**: **1\. File Management** * Create, label, and maintain physical and electronic files * Update legal indexes * Scan, upload, and name documents using firm conventions * Merge, split, and route PDFs; ensure materials are correctly stored. * Retrieve files and documents upon request **2\. Mail \& Document Handling** * Sort and distribute mail, packages, and interoffice documents * Handle outgoing mail, including certified, overnight, and messenger deliveries **3\. General Administrative \& Operational Support** * Assist with bulk scanning projects (transfer files, productions, exhibits) * Support legal staff with assembling binders, dividers, labels, and exhibits * Provide backup assistance to front desk or office services as needed * Help with basic data entry and document indexing The Practice Assistant will have other administrative tasks as assigned. **Knowledge, Experience and Skills Requirements**: To perform this job successfully, an individual must be able to satisfactorily perform all essential duties. The requirements listed below are representative of the knowledge, skill, and physical and mental abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. **1\. Mental Demands** * Ability to manage multiple tasks and deadlines in a fast\-paced environment. * Strong attention to